88 Mintha Street, Box 880, Barry’s Bay, Ontario K0J 1B0 Tel: (phone hidden) Fax: (phone hidden)

Valley Manor Inc.

Job Posting for Administrative Assistant (Full-Time)

Salary Range: $45,000–$50,000 annually, commensurate with qualifications and experience.

Valley Manor offers a comprehensive benefits package, pension plan and paid vacation.

Valley Manor is a 90-bed long-term care home dedicated to providing exceptional resident-centred care in a supportive and collaborative environment. We are seeking an organized, professional and highly motivated Administrative Assistant to join our team.

Reporting to the Administrator, the Administrative Assistant provides confidential, high-level administrative and clerical support to the Administrator’s office and the Home’s leadership functions.

The role also supports mandatory education, Accreditation, quality improvement, Emergency

Management, family communications and general administrative operations.

Key Responsibilities

- Provide confidential administrative support, including correspondence, reports, briefing materials, filing and document preparation.
- Coordinate meetings, prepare agendas and meeting packages, record and circulate minutes, and arrange meeting logistics.
- Coordinate the bi-monthly Step Ahead mandatory education program and provide administrative support for staff education.
- Assist with Accreditation preparation, CQI activities, audits, indicators and quality improvement documentation.
- Support the Home’s Emergency Management Plan and maintain related agreements and documentation.
- Coordinate newsletters and assist with required communications to residents, families, staff and community partners.
- Provide front-office/reception coverage as required and assist with general office operations, events and hospitality.
- Support OH&S; activities, Ministry inspections,



compliance reviews and related documentation.

Qualifications

- Postsecondary education in office administration, business administration or a related field.
- Excellent communication, organizational and time-management skills with the ability to manage competing priorities.
- Proficiency in Microsoft Word, Excel, Outlook and computerized documentation systems; PointClickCare experience is an asset.
- Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
- Knowledge of long-term care operations, collective agreements and Occupational Health & Safety is considered an asset.

What We Are Looking For The successful candidate will be skilled, dependable and detail-oriented, with strong interpersonal skills and the ability to work collaboratively with residents, families, staff, leadership, Board members and community partners. Valley Manor is committed to providing accommodation throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act

(AODA)

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

How to Apply

Please apply by September 20, 2026 at 4 pm. Submit your cover letter and resume to:

Kathy Innocente, Director of HR

Valley Manor, Box 880, 88 Mintha Street, Barry's Bay, Ontario

Email: [email protected]

Valley Manor’s commitment to diversity and inclusivity is a commitment to hire people whose skills and abilities contribute the most to the organization and who reflect the community in which we live and work.

Only candidates selected for an interview will be contacted. All new hires are required to obtain a Vulnerable Sector Check valid from within the last six (6) months, as well as their immunization status/immunity to select group of communicable illnesses as a pre-condition of employment.

📌 Administrative Assistant (Full-Time) (Barry's Bay)
🏢 Valley Manor
📍 Barry's Bay