Job Summary The Finance & Tax Coordinator — Level 3 reports to the Manager of Finance and provides technical and analytical support to the Finance department, performing higher-complexity assessment, reporting, and compliance functions in addition to shared duties performed across the Finance & Tax Coordinator classifications. This is a technical/analytical bargaining-unit role: it does not carry supervisory authority to hire, discipline, or conduct performance management of other employees.

Key Responsibilities

Reporting to the Manager of Finance, the Finance & Tax Coordinator Level 3 is responsible for supporting municipal taxation, utility billing, financial reporting, compliance, audit preparation, and customer service functions. Responsibilities include, but are not limited to:

Tax Billing & Assessment

- Import and verify Property Valuation Services Corporation (PVSC) assessment roll data and reconcile Town tax records.
- Track assessment appeals through resolution and process weekly PVSC updates to maintain accurate tax account information.
- Assist with the annual production of tax bills, including verification of billing data, tax rates, and account information.
- Process tax account address changes within the Town's financial software system.
- Process tax certificate requests and prepare accurate responses for law firms, financial institutions, and other stakeholders.
- Maintain and update tax accounts and mortgagor records.
- Assist with annual tax sale procedures, including preparation of notices, verification of balances, and supporting documentation.
- Administer sewer billing processes, including account maintenance,



invoice preparation, and customer inquiries.
- Administer solid waste billing processes, including account maintenance, invoice preparation, and customer inquiries.

Utility & Port Billing
- Provide support for water utility and port billing functions.
- Serve as Secretary to the Shelburne Port Committee, including preparing agendas, recording and distributing minutes, and maintaining committee records and correspondence.

Financial Reporting & Compliance
- Prepare and submit the annual GST Offset Application to the Nova Scotia Federation of Municipalities (NSFM).
- Prepare and submit the annual Provincial Fuel Tax Rebate Application.
- Prepare and submit the annual Payments in Lieu of Taxes (PILT) application to the Federal Government.
- Prepare and file GST/HST returns with the Canada Revenue Agency (CRA).
- Compile quarterly reports related to CAO, Council, and hospitality expenses.
- Support grant reporting requirements by compiling financial information, tracking expenditures, and assisting with reporting obligations.

Audit & Budget Support
- Assist with the preparation of documentation, reconciliations, and working papers required for the Town's annual audit.
- Support annual operating and capital budget processes through the preparation of schedules,



historical information, and variance analysis.

General Duties
- Prepare and reconcile daily cash and cheque deposits.
- Provide front-line customer service and reception coverage during staff absences, responding to inquiries related to taxes, utilities, and municipal accounts.
- Participate in municipal emergency management activities as required.
- Perform other related duties as assigned by the Manager of Finance.

Qualifications: Education & Experience:

- Post-Secondary Degree in Finance, Accounting, or Business Administration, or an acceptable equivalent combination of education and experience.
- Three (3) to five (5) years of relevant municipal financial experience, or an equivalent combination considered by the Town.

Competencies:

- · Effective written and verbal communication skills.
- · Strong analytical and problem-solving abilities, with the capacity to interpret and summarize financial data.
- · High proficiency in computerized accounting, spreadsheet, and word-processing programs.
- · Solid knowledge of financial processes, accounting principles, and reporting standards.
- · Understanding of relevant municipal legislation, policies, and financial procedures.
- · Ability to work collaboratively as part of the Finance team.
- · Ability to establish priorities and work independently, meeting deadlines with minimal supervision.
- · Commitment to working in compliance with Occupational Health & Safety guidelines.

Perks:
- Dental care
- Extended health care
- Paid time off

Work Location: In person

📌 Finance & Tax Coordinator - Finance Level 3 (Shelburne)
🏢 Town of Shelburne
📍 Shelburne