Location: Complete Care Pharmasave, Rocky Harbour, NL - In Person

Type: Temporary Contract | Approximately 3–4 Weeks

Pay: From $18.00 per hour

Hours: Approximately 40 hours per week

Anticipated Start: First or second week of October 2026

THE OPPORTUNITY

Complete Care Pharmasave is looking for an organized, confident and people-focused Administrative Assistant to help coordinate our seasonal Flu & COVID vaccination clinics.

This is not a sit-at-a-desk administrative role.

You’ll be talking with patients, managing appointments, coordinating multiple clinic schedules, keeping the registration area moving, monitoring supplies and making sure our pharmacists and injectors have what they need to keep the clinics running smoothly.

The exact start date will depend on the provincial seasonal vaccination program announcement and vaccine availability.

WHO YOU ARE

You’re organized, personable and comfortable juggling a lot of moving pieces. You’re confident on the phone, comfortable with computers and quick to learn new systems. You can stay calm when things get busy, take initiative and keep things moving without needing to be told what to do next.

You’re also comfortable working with seniors and understand the importance of being patient, friendly and clear when communicating with patients.

WHAT YOU’LL DO

- Coordinate patient bookings through phone calls, online booking and appointment requests
- Manage cancellations, no-shows and schedule changes across multiple injectors and clinic rooms
- Fill cancelled appointments and help keep clinic schedules full and running on time
- Welcome patients, confirm appointments, assist with forms and direct patients through the clinic




- Monitor clinic flow and communicate schedule changes to the vaccination team
- Monitor vaccine inventory and coordinate vaccine and supply orders
- Help identify patients who may benefit from additional vaccinations and connect them with the pharmacist for discussion
- Complete vaccination billing using pharmacy software
- Keep the registration and clinic areas organized, stocked and running smoothly

YOU BRING

- Strong verbal and telephone communication skills
- Confidence handling a high volume of calls
- Strong computer skills and the ability to learn new systems quickly
- Excellent organization and attention to detail
- Ability to manage multiple schedules and priorities
- Friendly, professional and patient-focused approach
- Comfort working independently and taking initiative
- Ability to stay calm and organized in a busy environment

Healthcare, pharmacy, medical office, appointment booking or billing experience is an asset, but we’re willing to train the right person.

TRAINING PROVIDED

We’ll train you on our booking system, clinic workflow, vaccine eligibility and ordering processes, patient documentation, billing and internal systems. Clinical questions will always be handled by the pharmacist or injector.

WHAT SUCCESS LOOKS LIKE





“Our vaccination clinics ran smoothly because you were on top of everything.”

You’ll keep appointments organized, patients informed and moving through the clinic, supplies ready, schedules full and the vaccination team focused on patient care.

COMPENSATION & SCHEDULE

- $18.00/hour and up, based on experience
- Approximately 40 hours per week
- Monday–Friday, 9:00 a.m.–5:30 p.m.
- Some evening availability for scheduled vaccination clinics
- Approximately 3–4 week temporary contract
- Anticipated start in the first or second week of October 2026
- In-person at Complete Care Pharmasave

WHY THIS ROLE MATTERS This role marries both behind-the-scenes coordination and personable patient care that makes a busy vaccination clinic work. If you like staying organized, working with people and making a busy day run better, you’ll have a direct impact on both the patient experience and the team around you.

OUR COMMITMENT TO EQUITY & INCLUSION

Complete Care Pharmasave is committed to creating a respectful, inclusive, and welcoming workplace where everyone is treated with dignity and has the chance to contribute.

We welcome applications from individuals with diverse backgrounds, experiences, and perspectives.

If accommodations are required during the recruitment process, please let us know and we will work with you to ensure an accessible and positive experience.

HOW TO APPLY

Apply through Indeed and tell us a little about why you’d be a good fit for the role and your availability during October and November.

Pay: From $18.00 per hour

Expected hours: No more than 45.0 per week

Work Location: In person

📌 Flu & COVID Clinic Administrative Assistant – Keep Our Vaccination Clinics Running Smoothly (Rocky Harbour)
🏢 Complete Care Pharmacy
📍 Rocky Harbour