The role As a Formalities Clerk, you will provide high-quality administrative and procedural support in relation to intellectual property formalities by applying established processes, procedures, and guidelines. Working closely with IP Formalities Senior Technicians, Specialists, Patent Agents, and other members of the Intellectual Property team, you will contribute to the efficient delivery of client service through a proactive approach, strong attention to detail, and consistent adherence to deadlines. In this role, you will develop your ability to identify potential issues, assess risks, and elevate matters appropriately to ensure the accuracy and integrity of client records and filings.

Responsibilities - Filing receipts

- Certificates of registration of title documents
- Patent certificates and letters patent
- Industrial design registrations
- Notices of allowance
- Monitor and report projected patent issue dates for pharmaceutical matters
- Review and reconcile discrepancies between internal records and CIPO data
- Follow up with CIPO regarding expected documents that have not been received within prescribed timeframes, as directed by Specialists
- Prepare and file prior art submissions and report filings to clients
- Process final fee payment instructions and report filings to clients
- Monitor and manage deadlines assigned to you, ensuring timely completion of all tasks
- Maintain accurate records and update internal databases as required
- Assist with other duties and projects as assigned Qualities, skills, attributes - Ability to work under pressure and meet deadlines
- Excellent attention to details
- Professional communication skills and robust client service orientation
- Bilingual, written and verbal communication skills in both official languages
- Ability to understand instructions and elevate issues encountered
- Highly effective team player maintaining an enthusiastic, positive and proactive approach




- Previous experience in IP prosecution with knowledge of IP vocabulary (an asset)
- Broad knowledge of the Microsoft Office Suite, including advanced knowledge of Outlook and Word Why join our team - Hybrid work environment
- Retirement savings plan with employer contribution
- Benefit premiums paid by the firm
- Telemedicine services
- Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
- Training and development programs based on your interests and needs As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential. To find out more about how we integrate diversity, equity and inclusion in everything we do. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities.

Norton Rose

Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.

As a global law firm, we embrace a culture of excellence and working hard, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

📌 Formalities Clerk (Montreal)
🏢 Services OR LP/SEC
📍 Montreal