- Position: Foundation Administrator
- Organization: Kincardine and Community Health Care Foundation
- Wage: $65,000 to $75,000/yr depending on experience
- Benefits: 10% in lieu
- Work Location: South Bruce Grey Health Centre – Kincardine (In office)
- Hours: 37.5 per week, Monday to Friday
- Permanent, full-time

About the Role The Kincardine and Community Health Care Foundation is seeking a detail-oriented and highly organized Foundation Administrator to support the Foundation’s day-to-day operational, financial, donor, and administrative activities. This role is responsible for maintaining accurate financial records and donor databases, supporting accounting and reporting processes, coordinating administrative functions, and assisting with fundraising, donor stewardship, communications, and public relations activities. The successful candidate will provide professional support to the Executive Director, Foundation directors, officers, committees, donors, volunteers, and community stakeholders while exercising a high degree of accuracy, discretion, and confidentiality.

What you will do:

o Full cycle bookkeeping, including bi-weekly payroll processing.

o Prepare monthly bank reconciliations.

o Track all financial commitments the Foundation has made to South Bruce Grey Health Centre.

o Prepare monthly financial reports for the Board, including monthly and YTD statements of revenues and expenses, balance sheet, and a breakdown of all donations received.

o Support the Executive Director and Executive Committee in the preparation of the annual budget.





o Maintain the Foundation’s donor management software and generate reports as required.

o Receive and process donations, including credit card, online, and e-transfer donations.

o Issue tax receipts and thank-you letters to donors within established timeframes.

o Coordinate updates to the donor wall.

o Plan Foundation projects and events when required.

o Prepare grant applications and lottery licence applications.

o Maintain backup processes for electronic and personal information.

o Prepare minutes, agendas, and committee reports when requested.

o Safeguard personal information of donors and other stakeholders.

o Assist with maintaining and updating the Foundation’s website, social media platforms, and board portal.

o Support year-end audit tasks, including reconciliations and required filing.

o Maintain and update board policies and procedures, including the Strategic Plan, as directed by the Executive Director.

o Perform other administrative tasks as assigned.

What you will need:

o Post-secondary education in a related field, preferably Business Administration, Finance, Accounting, or comparable work experience.

o Previous experience in a not-for-profit corporation is an asset.





o Minimum 2–5 years’ previous administrative and accounting experience.

o Advanced accounting skills.

o Strong oral and written communication skills.

o Advanced computer skills using Microsoft Office and accounting software.

o Ability to work independently and in a team environment.

o Ability to exercise a high level of discretion and confidentiality.

o Working knowledge of CRA charity guidelines is an asset.

o Experience with not-for-profit software programs is an asset.

Posting Date: September 10, 2026

Application Deadline: 4 p.m. EST September 24, 2026

Please send your cover letter and resume to [email protected] quoting “Foundation Administrator”. We thank all applicants, however only those candidates selected for an interview will be contacted.

​Kincardine and Community Health Care Foundation embraces diversity, equity and inclusion. We are committed to treating everyone with fairness, dignity and respect.

Accommodations are available on request for candidates taking part in the selection process and upon hire.

As a condition of employment you will be required to comply with South Bruce Grey Health Centre’s COVID-19 vaccination requirements.

Pay: From $65,000.00 per year

Adaptable language requirement

- French not required

Ability to commute/relocate:
- Kincardine, ON N2Z 1G6: reliably commute or plan to relocate before starting work (preferred)

Experience:
- Accounting: 2 years (required)

Work Location: In person

📌 Foundation Administrator (Kincardine)
🏢 Kincardine and Community Health Care Foundation
📍 Kincardine