Chestermere Law LLP is seeking a professional, organized, and personable Legal Receptionist / Office Manager to join our team. This is an important front-line position within our office and is well suited to someone who enjoys working with people, takes initiative, and can confidently manage a busy professional environment.

The successful candidate will be responsible for reception and client-facing duties while also assisting with the day-to-day administration and organization of the office. We are looking for someone dependable, detail-oriented, comfortable managing competing priorities, and able to maintain a high level of professionalism and confidentiality.

Responsibilities

Responsibilities will include

- Greeting clients and visitors and ensuring they receive a professional and welcoming experience;
- Answering and directing incoming telephone calls and responding to general inquiries;
- Managing incoming and outgoing mail, couriers, deliveries, and document pickups;
- Scheduling appointments and coordinating lawyer and staff calendars;
- Opening new client files and assisting with client intake and administrative onboarding;
- Maintaining organized electronic and physical filing systems;
- Receiving and processing payments and providing receipts;
- Assisting with billing, accounts receivable follow-up, and other basic accounting administration as required;
- Coordinating office supplies, equipment, vendors, maintenance, and general office needs;
- Assisting with staff scheduling, workflow coordination, and internal office procedures;
- Maintaining the reception area, boardrooms, and common office spaces;
- Preparing correspondence and assisting lawyers and legal assistants with general administrative tasks;
- Helping maintain and improve office procedures and systems;
- Ensuring client information and firm matters are handled with discretion and confidentiality; and
- Providing general administrative support wherever required to ensure the office operates efficiently.





Qualifications The ideal candidate will have:
- Previous experience working in a law firm, professional office, or similar administrative environment;
- Strong organizational and time-management skills;
- Excellent written and verbal communication skills;
- A professional, friendly, and confident manner when dealing with clients;
- Strong attention to detail and the ability to follow through on tasks;
- The ability to work independently and take initiative;
- Comfort working in a fast-paced environment with changing priorities;
- Strong computer skills, including Microsoft Office and Outlook;
- Experience with legal practice management, accounting, or document management software considered an asset; and
- Previous legal receptionist, legal assistant, or office management experience considered a significant asset.

What We Are Looking For

We are looking for someone who takes pride in their work and understands that the receptionist and office manager plays an important role in both the client experience and the overall operation of the firm.

The successful candidate will be someone who is reliable, approachable, organized, and willing to take ownership of the day-to-day needs of the office. They should be comfortable identifying what needs to be done without always waiting for direction and should enjoy being part of a collaborative qualified team.

Position Details

- Full-time, permanent position;
- In-office position in Chestermere, Alberta;
- Monday to Friday;
- Competitive compensation based on experience; and
- Salary to be discussed with qualified candidates.

How to Apply

Please submit your resume together with a brief cover letter outlining your relevant experience and why you believe you would be a good fit for the position.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $50,000.00-$65,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Legal Receptionist / Office Manager (Chestermere)
🏢 Chestermere Law
📍 Chestermere