POSITION TYPE: Full‑time, permanent staff.

LOCATION: CPAWS National Office – Ottawa, Ontario (Hybrid work model).

LANGUAGE: English/French bilingual.

SALARY: $75,000 – $85,000/year, with a competitive paid vacation and benefits package.

POSTING DATE: August 27, 2026.

CLOSING DATE: September 17, 2026. About the Organization Canadian Parks and Wilderness Society (CPAWS) is a national charitable organization with 13 chapters across Canada, nearly 100 staff, and hundreds of volunteers who have helped protect over half a million square kilometres of Canada’s public land and water since 1963. Our conservation vision is to protect at least half of Canada’s public land and water in a framework of reconciliation—for the benefit of both wildlife and humans.

CPAWS is based on the unceded and unsurrendered lands of the Anishinabe Algonquin Nation and works in both unceded and treaty lands of First Nations, Métis, and Inuit throughout the country. We are committed to operating in a way that upholds justice, equity, diversity, and inclusion (JEDI), and to ensuring our workplace is inclusive and accessible.

About the Role CPAWS National Office is seeking a National Executive Assistant & Board Secretary to support the National Executive Director (NED) and the National Board of Trustees.

The National Executive

Assistant & Board Secretary is a key position at CPAWS providing administrative and strategic support to the National Executive Director, including managing calendars, sorting and prioritizing correspondence, organizing meeting logistics, supporting administrative financial processes, and preparing correspondence and meeting materials, as required.

As Board

Secretary, the incumbent will provide planning and coordination support for the Board of Trustees and Annual General Meetings,



including maintaining accurate and comprehensive records of CPAWS’ activities. This position is ideal for a highly organized, proactive professional who thrives in a dynamic, national environment and is comfortable managing competing priorities with discretion and professionalism. The ideal candidate will exhibit positive judgment in all situations, exceptional organizational skills and keen attention to detail and accuracy, strong written and verbal communication skills in both English and French, demonstrated ability to work independently on various projects from conception to completion, and ability to work under pressure at times to manage a wide variety of activities.

This position will be hybrid, with our office located in downtown Ottawa.

Responsibilities - Complete a broad variety of administrative tasks that facilitate the National Executive Director’s ability to effectively lead.

- Lead the coordination of logistics for national meetings and events, including those of the National Board of Trustees. (virtual and in-person.)
- Manage the National Executive Director’s annual office budget.
- Coordinate all meetings of the National Board of Trustees and its committees.
- Maintain board governance records and ensure proper documentation and organization, including managing information and access to CPAWS collaboration platforms and ensuring our policies are up to date.
- Support Annual General Meeting (AGM)



planning and execution.
- General reception duties on occasion, as required.
- Support national office operations as necessary.

Qualifications & Expectations Essential Assets - Bilingualism (English and French) is required.

- 3+ years of related work experience in a professional environment supporting a senior executive. A combination of work experience and education may be considered.
- 5+ years of experience working in office administration.
- Prior experience with corporate governance and supporting Boards of Trustees.
- Experience coordinating meetings, events, and logistics with multiple stakeholders.
- Experience with conducting research and creating reports or presentations.
- Strong project management skills with the ability to organize and monitor deadlines and resources independently.
- Exceptional organizational and time management skills with high attention to detail and accuracy.
- Strong written and verbal communication skills with the ability to learn quickly.
- High level of discretion and professionalism in handling sensitive information.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) and virtual meeting platforms.
- Ability to manage competing priorities and adapt to changing deadlines and conditions.
- Interest in or commitment to environmental conservation. Nice to Have - Prior experience in the non-profit or charitable sector.
- Experience supporting a national or multi-stakeholder organization.
- Education in administration, business, communications, or a related field.

Working Conditions - Hybrid work environment based in Ottawa.

- Occasional travel will be required.
- Flexibility to work occasional evenings and weekends (e.g., Board meetings, events.)

📌 National Executive Assistant & Board Secretary | Adjoint(e) de direction national(e) et secrétaire du conseil d’administration
🏢 Canadian Parks and Wilderness Society
📍 Ottawa