Hansen's Group of Companies is a proud Canadian company with over 46 years in the business of Automotive Transportation, Warehousing, and Facility Management. We are currently searching for a professional Office Admin Assistant to join our L. Hansen's Forwarding - National Fleet Administration Team located in Pickering, Ontario.

Hansen's is committed to creating and maitaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to an accessible interview site, ASL interpreter or Assistive Technology) during the recruitment process please let us know. We encourage applications from all qualified candidates including indigenous peoples, women, members of racialized groups, and persons with disabilities.

We thank all applicants for their interest, however only candidates selected for an interview shall be contacted.

Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us!

Group Benefits (Health, Dental, Vision, Long Term Disability)

Company matched RRSP

Wellness Program

Profit Share Program

5 Paid Personal Days The Office Admin Assistant reports to the National Fleet Administrative Supervisor and is responsible for a variety of tasks including answering phone calls, filing, and maintaining accurate compliance documentation.

Competencies

Planning and Organizing

Results Orientation

Service Orientation

Team Work

Risk Management (Health & Safety)

Job Duties

Driver and Broker Hiring and Onboarding

Assist in the administration of the application process





Review and ensure all required documents have been received and uploaded to TruckRight.

Request employment verification via DAD services

Assign new driver and broker onboarding training via Truckright

Request a company email address for company drivers and update TruckRight username

Enter new company driver’s and broker’s information into Cargotel and Geotab

Enter current broker’s vehicle information in Geotab and TruckRight

Driver Compliance

Ensure all violations have been recorded in TruckRight

Review and update computer system data (Geotab, TMS, TruckRight)

Review and update driver and broker files as needed

Review and update company equipment files as needed

Vehicle Permits

Ensure all vehicle permits are up to date

Order permits and approve related invoices

Assemble new vehicle permit books

Broker Vehicle Maintenance Audits

Review broker maintenance compliance as required

Prepare and distribute finding to the National Fleet Manager

Education and Experience

High School or equivalent.

Minimum two (2) years of relevant office experience.

Computer knowledge required (Microsoft Office: Word and Excel)

Good interpersonal and communication skills.

Knowledge in transportation and government regulations an asset

Physical Demands

Full ability to Stand.

Ability to sit for more than 1 hour.

Full Ability to lift up to 25 lbs.

Ability to view computer screen for long periods of time.

Work Environment

Occasional Overtime as required.

Indoors Office.

Prolonged periods of sitting at a desk and working on a computer.

📌 Office Admin Assistant (Pickering)
🏢 Hansen's Group of Companies
📍 Pickering