Job Summary

We are seeking a highly organized and skilled Office Secretary to join our team. The ideal candidate will provide essential administrative support, manage front desk operations, and ensure smooth office functioning. This role requires excellent communication skills, proficiency in various office software, and the ability to handle multiple tasks efficiently. Prior experience in medical or dental offices is a plus, but not mandatory.

The Office

Secretary will be a key point of contact for clients and staff, ensuring a welcoming and well-organized environment.

Responsibilities

- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Zoho inventory,printing shipping labels from shipping softwares.
- Schedule appointments, coordinate meetings, and handle calendar management
- Assist with filing, document proofreading, and general clerical tasks to support daily office functions
- Provide exceptional customer service by addressing inquiries promptly and effectively
- Support bookkeeping activities such as invoicing and billing as needed
- Maintain organization of office supplies and ensure the office environment is tidy and efficient
- Support customer support efforts by providing clear communication and assistance

Qualifications





- Proven experience in an office environment with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with Zoho or other inventory softwares.
- Excellent data entry skills with high accuracy and attention to detail
- Strong organizational skills with the ability to multitask effectively in a fast-paced setting
- Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems
- Ability to proofread documents carefully and maintain high standards of accuracy
- Prior experience in medical or dental office settings is advantageous but not required
- Knowledge of filing systems, administrative procedures, and basic bookkeeping practices
- Demonstrated ability to work independently while collaborating effectively with team members

This position offers an engaging work environment where organizational skills and professionalism are highly valued. The Office Secretary will play a vital role in ensuring the efficiency of daily operations while providing excellent support to clients and staff alike. Job Types: Full-time, Part-time

Pay: $17.71-$19.00 per hour

Expected hours: 20.0 – 30.0 per week

Education

- Bachelor's Degree (preferred)

Experience:
- Secretary: 1 year (preferred)

Language:
- English (preferred)

Work Location: In person

📌 Office Assistant/Personal Secretary (Toronto)
🏢 TechProz
📍 Toronto