Company Overview

We are a local Armour Stone & Aggregate Company operating in the Orillia area. We are excited to offer a good package for the right candidate. We are looking for a good communicator, willing to learn and engage with our team and our customers.

- Office Administration, reporting to Government Agencies.
- Answering & directing phone calls, emails, and communicating with staff, customers, and vendors.
- Dispatching orders from multiple locations with third-party truck vendors.
- Invoicing/Payment Processing: Daily ad-hoc invoicing & immediate payment processing.
- Immediate QBO Invoicing: General customer invoices in QuickBooks Online (QBO) based on field scale tickets, received either via digital uploads (DEXT) or called in directly over the phone from quarry operators across multiple locations.
- Immediate Payment Collection: Process same-day payments (credit cards over phone) for pay-before-departure customer accounts.
- Wire Flow Compliance:



Maintain transparent daily billing logs to ensure accuracy across all quarry sizes before queuing data for scheduled back-end reconciliations.

Preferred Qualifications
- High Attention to Detail (MUST HAVE): A highly detail-oriented mindset is an absolute must to accurately cross-reference ticket numbers, material weights/units, and customer rate grids without error.
- Prior Experience: Background in customer invoicing, billing, and accounts receivable.
- Communication: Must be comfortable taking billing details over the phone and doing collections.

Software

Familiarity with QuickBooks Online (QBO) is preferred; Sage and Excel experience is a plus.

Pay: $60,000.00-$70,000.00 per year

Benefits

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Office Administrator (Orillia)
🏢 J. C. Rock
📍 Orillia