Job Summary

We are seeking a dynamic and highly organized Office Manager/Operations Coordinator to lead our administrative and operational functions. This role is vital in ensuring the smooth day-to-day running of our office environment, managing team coordination, overseeing vendor relationships, and supporting human resources and bookkeeping activities. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to streamline processes, foster team collaboration, and uphold office excellence.

This paid position offers an exciting opportunity to contribute to a vibrant workplace while developing your leadership and operational expertise.

Responsibilities

- Oversee daily office operations, including front desk management, multi-line phone systems, and maintaining a welcoming environment for visitors and staff.
- Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
- Manage vendor relationships, including procurement, contract negotiations, and ensuring timely delivery of supplies and services.
- Handle human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processing using QuickBooks or similar software.
- Maintain accurate bookkeeping records, perform basic bookkeeping tasks, and assist with budgeting activities.
- Organize filing systems—both physical and digital—and ensure compliance with organizational policies.
- Support clerical tasks such as scheduling meetings, preparing reports, managing correspondence, and ensuring effective communication across teams.
- Uphold phone etiquette standards while managing inquiries via multi-line phone systems with professionalism and efficiency.
- Running our project management software day to day — tracking job costing, hours logged per employee per project, budgets vs. actuals
- Coordinating schedules, materials,



and communication between the office, field crews, and clients
- Working alongside our Controller on invoicing, payables, and job-level financial tracking
- Keeping vendor and subtrade communication organized and on schedule
- Acting as the central point of contact so nothing falls through the cracks

Experience

- Proven supervisory experience leading administrative or office teams in a fast-paced environment.
- Extensive office experience including front desk operations, clerical duties, and organizational management.
- Familiarity with human resources processes such as onboarding, training & development, and vendor management.
- Excellent communication skills with the ability to handle multiple priorities effectively while demonstrating strong organizational skills.
- Prior experience managing multi-line phone systems and practicing professional phone etiquette.
- Knowledge of budgeting procedures and basic financial management practices is preferred but not required.
- Highly organized, detail-oriented, and comfortable owning a system rather than waiting to be told what to do
- Experience with construction/project management software (JobTread experience a strong asset, but not required — willingness to become the expert on it is)
- Robust communicator who can manage multiple moving parts and personalities without dropping the ball
- Comfortable holding people accountable to deadlines and numbers
- Prior experience in construction, renovation, or a trades-based business is a big plus
- This is a full-time, in-office role — reliability and follow-through matter more than a fancy resume

Join us to be a key driver of operational excellence! Bring your energy, organization skills, and leadership talent to create a thriving office environment where teamwork flourishes and processes run seamlessly. Pay: $25.00-$37.50 per hour

Expected hours: 40.0 per week

Benefits

- Company car
- Mileage reimbursement
- On-site parking

Work Location: In person

📌 Office Manager/Operations Coordinator (LaSalle)
🏢 Frontline Builders
📍 LaSalle