Office/HR Assistant

Trans-Ontario Express – Scarborough, ON

Position Details:

Part-time, Monday to Friday, 10:00 a.m. – 2:00 p.m. (potential to grow into full-time based on business needs)

About the Role:

We are looking for an organized, dependable Office & HR Assistant to support our Human Resources, Office Administration, and Safety & Compliance functions.

This is an excellent opportunity for someone looking to build experience in Human Resources, recruitment, office administration, and compliance within a fast-paced transportation environment. The successful candidate will work closely with HR and department managers and will have opportunities to take on additional responsibilities as the company grows.

Key Responsibilities:

Human Resources & Recruitment

- Support department managers with staffing requirements and recruitment
- Assist with full-cycle recruitment, including job postings, candidate sourcing, screening, interview coordination, and follow-up
- Coordinate pre-employment requirements, including reference and criminal record checks where applicable
- Prepare and organize recent-hire documentation
- Assist with employee onboarding and orientation
- Maintain accurate and confidential employee records and HR databases
- Assist with tracking employee training, certifications, and required documentation
- Assist HR with employee communications and general employee-relations matters
- Support the administration of HR policies, procedures, and programs

Office Administration

- Maintain organized electronic and physical filing systems




- Assist with general office administration and record keeping
- Maintain and update company databases and spreadsheets
- Assist with office supplies and general office organization
- Prepare documents, reports, correspondence, and other administrative materials

Safety & Compliance

- Assist with maintaining employee and driver compliance records
- Track required training, certifications, and documentation
- Assist with safety and compliance administrative tasks
- Support HR with audits, reporting, and documentation as required
- Perform other HR, administrative, and compliance duties as assigned

Desired Skills & Experience

- Previous experience in recruitment, HR, office administration, or a related role is an asset
- Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field is an asset
- Working knowledge of Ontario Employment Standards legislation is an asset
- Strong computer skills, particularly Microsoft Word and Excel
- Excellent organizational and time-management skills
- Strong attention to detail and ability to maintain accurate records
- Excellent verbal and written communication skills
- Professional and approachable interpersonal skills
- Ability to handle confidential information with discretion
- Ability to work independently while also supporting multiple departments
- Previous experience in transportation, logistics, or a fast-paced operational environment is an asset

Job Types: Full-time, Part-time, Internship, Contract

Pay: $20.00 per hour

Work Location: In person

📌 Office/HR Assistant (Toronto)
🏢 Trans-Ontario Express
📍 Toronto