Job Overview

We are seeking a agile and highly organized Office Manager to lead the daily operations of our office environment. This role is vital in ensuring smooth administrative workflows, exceptional customer service, and efficient office management. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proactive attitude to foster a productive and welcoming workplace.

As an Office Manager, you will oversee administrative tasks, coordinate office activities, and support team members to achieve operational excellence.

Responsibilities

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing outstanding customer service.
- Oversee clerical functions such as filing, data entry, proofreading, and maintaining organized records using digital tools like Google Workspace and Microsoft Office.
- Handle bookkeeping and financial recordkeeping using QuickBooks or similar accounting software.
- Coordinate appointments, schedule meetings, and manage calendars for staff and executives.
- Maintain office supplies inventory, order necessary materials, and ensure the workspace remains clean and organized.
- Support medical or dental office functions if applicable, including patient check-in/out processes and medical office procedures.
- Assist with administrative projects, prepare reports, and ensure accuracy in all documentation.




- Demonstrate excellent phone etiquette while managing multi-line phone systems to support internal teams and clients effectively.

Skills

- Proven experience with office management or administrative roles with clerical experience.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with QuickBooks for bookkeeping and financial management.
- Exceptional organizational skills with the ability to prioritize tasks efficiently.
- Excellent customer service skills with professional phone etiquette.
- Ability to perform data entry accurately and efficiently while maintaining attention to detail.
- Knowledge of front desk operations, filing systems, and multi-line phone systems.
- Previous medical or dental office experience is highly desirable, including familiarity with dental receptionist duties or medical office procedures.
- Strong typing skills along with proofreading capabilities to ensure error-free documentation.
- Demonstrated ability to handle confidential information discreetly while providing outstanding customer support.

Join us as an Office Manager and become a key contributor in creating an organized, efficient, and welcoming environment where team members can thrive! Pay: $80,000.00-$85,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Manager (Pitt Meadows)
🏢 Thelis Greenhouse Technologies
📍 Pitt Meadows