We are seeking an experienced Payroll Specialist to join our client's Shared Services team in Vaughan. This is a hands-on, onsite position responsible for managing full-cycle payroll across both Canadian and US operations. The ideal candidate brings solid technical skills in ADP Workforce Now, a solid grasp of multi-jurisdiction compliance, and the ability to thrive in a high-volume environment.

Key Responsibilities

- Process end-to-end payroll for a high-volume, multi-province Canadian workforce, including both hourly and salaried employees with complex pay structures

- Administer US payroll across multiple states, ensuring compliance with applicable federal and state regulations

- Manage payroll runs accurately and on schedule using ADP Workforce Now (WFN)

- Reconcile payroll data, resolve discrepancies, and respond to employee inquiries in a timely manner

- Ensure compliance with provincial and state tax requirements, statutory deductions, garnishments, and remittances





- Maintain payroll records and support internal and external audits

- Collaborate with HR and Finance on payroll-related reporting and year-end processes (T4s, W-2s, ROEs)

Requirements

- PCP (Payroll Compliance Practitioner) certification — required

- Minimum 1 year of US payroll processing experience, multi-state

- Demonstrated experience processing high-volume, complex Canadian payroll across multiple provinces, including both hourly and salaried populations

- Proficiency in ADP Workforce Now (WFN) — required

- Strong attention to detail and ability to meet strict payroll deadlines

- Solid understanding of Canadian and US payroll legislation and compliance standards

Nice to Have

- Familiarity with ADP reporting and analytics tools

- Prior exposure to payroll integrations with HRIS systems

📌 Payroll Analyst (Vaughan)
🏢 Newport Williams
📍 Vaughan