About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Career Management team at Ivey is committed to preparing students for meaningful and successful careers while fostering strong partnerships with employers to create exceptional recruitment opportunities. Through career education, employer engagement, operational excellence, and data-informed decision-making, we connect talented students with organizations seeking future leaders. Working collaboratively with students, alumni, employers, faculty, and internal partners, we deliver innovative programs, recruiting experiences, and career development services that support long-term career success. Our commitment extends beyond facilitating employment outcomes—we equip students with the skills, confidence, and professional mindset needed to navigate an evolving global workforce while helping employers build lasting relationships with Ivey talent.

Responsibilities

This temporary part time Program Assistant provides dedicated administrative and coordination support to the Work Integrated Learning (WIL) Manager, with a primary focus on the recurring administrative activities that support the delivery of Ivey's internship programs, including the HBA Co-op, MSc Business Analytics Internship, and MBA Internship. Reporting to and taking direction from the WIL Manager, the role ensures that program materials, student communications, records, evaluations, and documentation are prepared, distributed, and maintained with a high level of accuracy and care throughout the internship lifecycle.



A secondary portion of the role provides flexible administrative overflow support to the broader Career Management team during peak internship recruiting periods, as directed by the WIL Manager.

The successful candidate will be highly organized, detail-oriented, service-focused, and comfortable managing multiple priorities and deadlines. The role requires regular interaction with students, faculty, and Career Management team members and plays an important role in ensuring a positive and professional experience for students participating in Ivey's WIL programs.

Qualifications

Education

- Community College Diploma in an administrative field or completion of post secondary education in business, administration
- Previous administrative or office experience is an asset.
- Experience working in a university, student services, or professional services environment is considered an asset.
- Experience supporting work-integrated learning, co-op, or internship programs is considered an asset.

Skills, Abilities & Expertise:
- Robust organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
- Exceptional attention to detail and commitment to maintaining accurate information and records.
- Strong customer-service orientation and ability to interact professionally with students, faculty, and colleagues.
- Clear and professional written and verbal communication skills.
- Demonstrated ability to follow established processes while recognizing situations that require escalation.
- Ability to work independently on recurring tasks while contributing effectively within a collaborative team environment.
- Strong judgment and discretion when handling student and confidential information.




- Demonstrated reliability and ability to follow through on assigned tasks.
- Comfortable working in a fast-paced environment with periods of high-volume activity.
- Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
- Experience with learning management systems (e.g., Brightspace/Learn) and survey tools (e.g., Qualtrics) is considered an asset.
- Ability and willingness to learn new technologies and systems.

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume. Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy, to be filled internally. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Program Assistant (Work Integrated Learning) (London)
🏢 Western University
📍 London