The Purchasing Coordinator plays a key role in supporting the procurement and supply chain operations of the company. This position is responsible for sourcing materials, managing vendor relationships, and ensuring timely and cost-effective purchases. The ideal candidate will have strong analytical skills, a high level of accuracy, and the ability to interpret data to support smart purchasing decisions and optimize inventory management.

Key Responsibilities

Purchase Order (PO) Management

- Review internal purchase requests and convert them into purchase orders.

- Issue and confirm POs with suppliers, ensuring correct pricing, quantities, and lead times.

- Track open orders and update the ERP system with order statuses and expected delivery dates.

Supplier Communication

- Coordinate daily with suppliers to confirm order details and shipping schedules.

- Address any issues with product availability, delays, or changes to orders.

- Build strong supplier relationships to ensure responsiveness and reliability.

Inventory Monitoring

- Monitor inventory levels and reorder points to initiate timely purchases.

- Work with warehouse teams to reconcile inventory discrepancies and support restocking needs.

- Forecast material requirements based on production schedules and usage trends.

Cost Control &

- Pricing

- Source competitive quotes and evaluate supplier offers.

- Track and update pricing changes to maintain accurate product costing.

- Assist in identifying cost-saving opportunities and supplier consolidation.

Support for Quality Control Department





- Coordinate with the Quality Control team to ensure materials received meet specifications and quality standards.

- Communicate supplier quality issues and coordinate returns or replacements.

- Maintain documentation related to product certifications, quality reports, and non-conformance reports.

- Assist in supplier evaluations by providing delivery and quality performance data.

Documentation &

- System Maintenance

- Maintain accurate records of purchase orders, contracts, supplier communications, and quality-related documents.

- Enter and update procurement and quality data in the ERP or purchasing system.

- Ensure documentation is complete and audit-ready.

Internal Coordination

- Collaborate with operations, production, finance, and quality teams to align procurement activities with business needs.

- Provide updates on delivery status, supplier issues, and product availability.

Invoice &

- Payment Support

- Match invoices with purchase orders and delivery notes for accuracy.

- Resolve discrepancies and liaise with the finance department to ensure timely payments.

Reporting &

- Analysis

- Generate daily or weekly reports on purchasing activity, open orders, and supplier performance.





- Track key procurement metrics such as on-time delivery, cost variances, and quality-related issues.

Other Tasks as Assigned

- Assist with special projects, audits, or departmental initiatives as directed by management.

- Support cross-functional teams or cover for team members during absences.

- Continuously adapt to changing business needs and priorities.

Qualifications

- Associate’s or bachelor’s degree in Business, Supply Chain, Logistics, or a related field preferred.

- 2+ years of experience in purchasing, procurement, or supply chain coordination.

- Solid analytical skills with the ability to interpret data, identify trends, and make recommendations.

- Proficient in Microsoft Excel (pivot tables, formulas, charts) and other Office applications.

- Experience with ERP or inventory management systems is highly preferred.

- Excellent communication and negotiation skills.

- Strong attention to detail, time management, and organizational skills.

- Ability to multitask and adapt to changing priorities in a fast-paced environment.

Preferred Skills

- Experience in [insert industry, e.g., manufacturing, retail, construction, etc.].

- Familiarity with data analysis tools or procurement software.

- Basic understanding of financial principles related to purchasing and inventory costing.

Pay: $55,000.00-$60,000.00 per year

Benefits

- Casual dress

- Company events

- Dental care

- Disability insurance

- Flexible schedule

- Life insurance

- On-site parking

- Paid time off

- VRSP

Work Location: In person

📌 Purchasing Analyst (LaSalle)
🏢 Renwil
📍 LaSalle