Job Opportunity

Position: SAI Office Assistant

Competition #2026-23

Conditions: Full time, Permanent

Department: Administration & Finance Program

Location: Winnipeg, MB

Closing Date: Open Until filled

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive perks, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First nations-led service model.

BENEFITS:

- Competitive Salary
- Personal Leave Days and Paid Time Off
- Employer-Matched Pension Plan
- Comprehensive Benefits Package
- On-site Parking

OVERVIEW:

Reporting to the Supervisor, Executive Assistant, the SAI Office Assistant is the first point of contact for Shawenim Abinoojii Inc., ensuring a warm and welcoming atmosphere and first impression of the organization. The SAI Office Assistant will greet and receive clients, visitors and staff in person, via telephone or electronic communication, and direct them appropriately.

KEY RESPONSIBILITIES:

- Open and close office at start and end of each business day (8:30 AM- 4:30 PM).
- Monitor front door camera and screen visitors as appropriate.
- Receive clients, visitor, staff and direct them appropriately.
- Maintain sign in/out sheet for all visitors to the office.
- Answer main telephone line, screen and redirect phone calls as appropriate and take messages as required.
- Assist staff with acquiring car seats for children.
- Keep office whiteboards and bulletin boards tidy, dated and current.
- Support special projects as required.
- Maintain a tidy appearance of the office entrance, reception area and bathrooms.
- Prepare, document and distribute all internal and external correspondence, including email and standard mail.
- Ensure all correspondence,



including cheques are signed upon pick up.
- Receive, record and distribute incoming/ outgoing mail.
- Maintain postage machine and courier services.
- Monitor the SAI reception email account.
- Maintain office supplies inventory.
- Complete administrative duties as required, including but to limited to copying, scanning, faxing and data entry.
- Communicate effectively with team members to facilitate smooth operations.
- Handle confidential information with discretion.
- Other duties as required.

QUALIFICATIONS:

- Completion of a post-secondary education with a focus in Office or Business Administration is an asset.
- A minimum of one year of directly related Office Administration experience, or other related experience is required.
- Excellent Customer Service skills is required.
- Proficient in MS Office Suite (Work, Excel and Outlook) and the use of office equipment.
- Excellent interpersonal skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong organizational skills, attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Must be able to always guard and respect confidentiality.
- Knowledge of the Child and Family Services (CFS) sector and legislation an asset but to mandatory.
- Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.

For best results please apply directly using the following link: https://shawenimabinoojiiinc.easyapply.co/

You are also welcome to apply to [email protected] or drop your resume off at our main office located at 865 Main Street.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).

📌 SAI Office Assistant (Winnipeg)
🏢 Shawenim Abinoojii
📍 Winnipeg