On behalf of our public sector client, Affinity is seeking a Sr. Organizational Change Manager to provide change management, business readiness, communications, stakeholder engagement, training, adoption, and AI enablement services in support of the Consumer Licensing Enquiry Outreach (CLEO) initiative.

The resource will work under the direction of the Service Owner, Project Manager, and Business Leadership and will collaborate with business, technical, operational, and vendor stakeholders to support the successful implementation, adoption, and sustained use of CLEO, including the effective and responsible use of approved AI-enabled tools and capabilities where applicable.

Responsibilities Business Readiness and Change Strategy

- Develop, maintain, and execute an integrated Business Readiness and Organizational Change Management strategy aligned with CLEO project scope, milestones, releases, deployment activities, and emerging AI-enabled capabilities.
- Identify readiness requirements, dependencies, assumptions, constraints, and potential impacts associated with new technologies, including AI-enabled business processes and tools.
- Establish and maintain business readiness plans, schedules, deliverables, metrics, and reporting mechanisms, leveraging approved AI-enabled tools where appropriate to improve efficiency and insight generation.
- Ensure change management activities are integrated with project delivery plans, governance processes, and organizational standards for the responsible use of AI.

Stakeholder Impact and Readiness Assessment

- Identify and assess stakeholder groups affected by CLEO implementation and associated digital transformation initiatives.
- Conduct change impact assessments across business processes, organizational roles, procedures, services, operational practices, and AI-enabled ways of working where applicable.
- Develop stakeholder readiness assessments and monitor organizational preparedness throughout project delivery using qualitative and quantitative feedback mechanisms.
- Utilize approved AI-assisted tools, where appropriate, to support stakeholder analysis, trend identification, sentiment assessment, and reporting activities.
- Identify, document, and manage change-related risks, issues, resistance factors, and mitigation strategies in alignment with project RAID processes and responsible AI practices..

Communications and Engagement

- Develop and implement a communications and engagement strategy to support awareness, understanding, adoption, and readiness for CLEO.
- Create and maintain communication materials, key messages, stakeholder briefings, presentations, implementation updates, executive reporting content, FAQs, and knowledge resources.
- Leverage approved AI-assisted tools, where appropriate, to support development, refinement, personalization, and maintenance of communication materials while ensuring quality, accuracy, accessibility, and compliance.
- Coordinate communication activities with internal and external stakeholders to support project milestones, release readiness, and business adoption objectives.
- Monitor communication effectiveness, stakeholder feedback, engagement levels, and readiness indicators, using available analytics and AI-enabled insights where appropriate to continuously improve communication approaches.

Training and Knowledge Transfer

- Develop and maintain a comprehensive CLEO training approach aligned with approved business processes, solution functionality, and user needs.
- Oversee development of training materials, including user guides, instructor-led training materials, quick reference guides, job aids, process documentation, FAQs, learning resources, and knowledge articles.
- Utilize approved AI tools, where appropriate, to accelerate creation, maintenance,



and enhancement of training materials while ensuring content accuracy, consistency, and alignment with approved business processes.
- Coordinate training planning, scheduling, logistics, and delivery activities with business representatives and subject matter experts.
- Facilitate or support training sessions, demonstrations, workshops, knowledge transfer activities, and awareness sessions related to approved AI-enabled capabilities where applicable.
- Establish mechanisms to validate training effectiveness, measure user readiness, and identify additional learning requirements prior to deployment.
- Validate AI-generated training content and learning materials to ensure compliance with project standards, accessibility requirements, and business objectives.

Business Adoption and Change Enablement

- Develop strategies to support user adoption and sustained operational use of CLEO and associated digital capabilities.
- Support business leaders, managers, and subject matter experts in preparing impacted users for transition to new processes, technologies, and approved AI-enabled ways of working.
- Identify organizational barriers to adoption and develop mitigation plans to address stakeholder concerns, resistance, and change impacts.
- Promote awareness and effective utilization of approved AI-enabled tools and capabilities that support business productivity and service delivery outcomes.
- Support development of post-implementation adoption, sustainment, and continuous improvement activities.

Deployment Readiness and Transition to Operations

- Coordinate business readiness activities supporting deployment, go-live, stabilization, and transition to operations.
- Develop and maintain readiness criteria, readiness assessments, deployment support plans, and adoption metrics.
- Utilize approved AI-enabled tools, where appropriate, to support readiness reporting, analysis, issue identification, and tracking of business readiness indicators.
- Participate in go-live planning, operational transition activities, hyper-care support, and stabilization efforts.
- Monitor business readiness indicators and provide recommendations to project leadership regarding readiness risks, adoption challenges, mitigation requirements, and opportunities for continuous improvement.
- Support capture of lessons learned, including opportunities to improve future change management and readiness activities through responsible use of AI.

Reporting and Governance

- Provide regular status reporting on change management, business readiness, stakeholder engagement, communications, training, adoption, and organizational readiness activities.
- Participate in project governance forums, steering committee briefings, readiness reviews, stakeholder meetings, and executive reporting sessions as required.
- Maintain change management documentation, training artifacts, communication materials, and project records in approved repositories.
- Leverage approved AI-assisted tools, where appropriate, to improve reporting efficiency, dashboard development, content generation, and information synthesis while maintaining human review and accountability.
- Ensure all deliverables comply with Government of Alberta standards, privacy requirements, responsible AI principles, project governance requirements, accessibility standards, and approved documentation practices.




- Assess and validate AI-generated outputs to ensure accuracy, completeness, relevance, and alignment with project objectives and organizational policies.
- Promote and support the responsible adoption of Artificial Intelligence (AI) tools and capabilities by identifying opportunities to improve communications, stakeholder engagement, training, readiness assessment, reporting, and knowledge management while ensuring compliance with Government of Alberta policies, privacy requirements, governance standards, and responsible AI principles.

Requirements

- Education: Bachelor’s degree or diploma in Computer Science, Information Technology, Business Analysis, Information Systems, Public Administration, Business Administration, Organizational Development, Communications, Human Resources, Adult Learning, Project Management, or a related discipline.
- Agile Certification: Agile certification required.
- Prosci Certification: Prosci change management certification or designation required.
- 3 years experience working as an Organizational Change Manager on at least one multi-year project in Government of Alberta or other public-sector organizations, impacting 50+ staff.
- 7 years experience developing and implementing one or more of the following: change management strategies and plans; business readiness assessments and readiness plans; stakeholder engagement and communications plans; change impact assessments and mitigation strategies.
- 7 years experience developing effective communication materials for stakeholders, including newsletters, FAQs, user guides, and presentations.
- 2 years experience implementing citizen services portals and business workflow applications on the ServiceNow platform.
- 7 years experience leading Organizational Change Management activities for business transformation and technology-enabled projects.
- 2 years experience supporting licensing, regulatory, permitting, or citizen-facing service transformation initiatives.
- 5 years experience working in Agile, Scrum, and/or hybrid project delivery environments.
- 7 years experience developing and delivering communications and presentations at multiple levels of an organization, including Executive Management, Management, Program Sponsors, Steering Committees, Branch Managers, and End Users.
- 7 years experience fostering effective working relationships with leadership and stakeholders.
- 1 year experience leveraging and evaluating AI-assisted tools to develop communication materials, training content, presentations, knowledge articles, and stakeholder engagement artifacts, and to improve user adoption, learning effectiveness, and operational readiness.
- 1 year experience using Artificial Intelligence (AI) and Generative AI tools to support change management, stakeholder engagement, communications, training development, and business readiness activities.

Affinity Earn Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/ About Affinity Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive setting for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 13925

📌 Sr. Organizational Change Manager (Edmonton)
🏢 Affinity
📍 Edmonton