Hansen's Group of Companies is a proud Canadian company with over 46 years in the business of Automotive Transportation, Warehousing, and Facility Management. We are currently searching for a professional Office Admin Assistantto join our L. Hansen's Forwarding - National Fleet Administration Team located in Pickering, Ontario. Hansen's is committed to creating and maitaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to an accessible interview site, ASL interpreter or Assistive Technology) during the recruitment process please let us know. We encourage applications from all qualified candidates including indigenous peoples, women, members of racialized groups, and persons with disabilities. We thank all applicants for their interest, however only candidates selected for an interview shall be contacted. Excellent perks package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us! Group Benefits (Health, Dental, Vision, Long Term Disability) Company matched RRSP Wellness Program Profit Share Program 5 Paid Personal Days The
Office
Admin Assistant reports to the
National Fleet Administrative Supervisor
and is responsible for a variety of tasks including answering phone calls, filing, and maintaining accurate compliance documentation.
Planning and Organizing Results Orientation Service Orientation Team Work Job Duties Driver and Broker Hiring and Onboarding Assist in the administration of the application process Review and ensure all required documents have been received and uploaded to TruckRight. Request employment verification via DAD services Assign new driver and broker onboarding training via Truckright Request a company email address for company drivers and update TruckRight username Enter new company driver’s and broker’s information into Cargotel and Geotab Enter new broker’s vehicle information in Geotab and TruckRight Driver Compliance Ensure all violations have been recorded in TruckRight Review and update computer system data (Geotab, TMS, TruckRight) Review and update driver and broker files as needed Review and update company equipment files as needed Vehicle Permits Ensure all vehicle permits are up to date Order permits and approve related invoices Assemble new vehicle permit books Broker Vehicle Maintenance Audits Review broker maintenance compliance as required Prepare and distribute finding to the National Fleet Manager Education and Experience High School or equivalent. Minimum two (2) years of relevant office experience. Computer knowledge required (Microsoft Office: Word and Excel) Good interpersonal and communication skills. Knowledge in transportation and government regulations an asset Physical Demands Full ability to Stand. Ability to sit for more than 1 hour. Full Ability to lift up to 25 lbs. Ability to view computer screen for long periods of time. Occasional Overtime as required. Prolonged periods of sitting at a desk and working on a computer.