Administrative Assistant, University LibraryJob Category:Managerial and Qualified StaffRequisition Number:ADMIN001665Full-TimeOn-siteLocationsShowing 1 locationSt. Francis Xavier UniversityAntigonish, NS B2G2W5, CANDescriptionPosition Title:Administrative AssistantDepartment:University LibraryPosition Type:Full TimeClassification:MPE Band BSalary Range:$43,660 - $53,352Posting Date:June 3, 2026Closing Date:June 17, 2026OverviewSt. Francis Xavier University is seeking an Administrative Assistant to the Office of the University Librarian. The Administrative Assistant provides full administrative support to the Office of the University Librarian to ensure effective and efficient operations. Key support areas include financial/budget, administrative, facilities management, and library projects.Key ResponsibilitiesProvides comprehensive financial and budget support for the library, including budgeting, reporting, reconciliation, vendor management, and purchasingProvides administrative support to the University Librarian and library operations, including scheduling, meetings, communications, file and information management, reporting, recruitment, and general correspondence.Coordinates facilities, security, and project—related needs for the library, including keys, furniture, cleaning, access, and special projects.Maintains inventory of office supplies; researches, recommends,orders and processes paperwork regarding supplies for Procurement and Accounts Payable.Acts as a resource person and liaison between the Library and other internal and external departments and agencies.



Responds to inquiries or refers inquiries to appropriate departments.Performs other administrative or coordinating duties as assigned.QualificationsBachelor’s Degree or Two-Year College Diploma plus relevant experiencePrevious experience providing administrative support is requiredPrevious library experience will be considered an assetComputer skills, including proficiency in Microsoft Office components, are essentialMust be personable, competent and interested in providing a high level of service to the university communityExcellent communication and customer service skillsStrong attention to detailStFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at [email protected] or 902‑867‑5038.#J-18808-Ljbffr

📌 Administrative Assistant, University Library - C$43,660 - C$53,352 A Year (Borneo)
🏢 St. Francis Xavier University
📍 Borneo