Company Description H&R; Law Firm PC is a growing legal practice serving clients with a range of legal services in a professional and client-focused environment. The firm values integrity, attention to detail, and efficient service delivery. Team members collaborate closely to support legal professionals and provide organized, timely assistance to clients. The office environment emphasizes respect, confidentiality, and clear communication, offering opportunities to develop skills within a legal setting.
Role Description The Office Administrative Assistant is a full-time, in office role based in Vaughan, ON, responsible for supporting daily office operations and legal staff. Responsibilities include managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. The role involves organizing and filing documents, preparing basic correspondence, handling mail, and ensuring common areas and office supplies are maintained. The Office Administrative Assistant will assist with clerical tasks such as data entry, photocopying, scanning, and updating client records, while maintaining confidentiality and professional standards.



This role requires consistent in-person collaboration with lawyers and staff to ensure smooth workflow and excellent client service.
Qualifications

- Strong administrative assistance skills, including scheduling, document management, and general office support.
- Professional phone etiquette and client-facing communication skills, with a courteous and clear manner.
- Effective written and verbal communication skills suitable for a legal office environment.
- Clerical skills such as data entry, filing, photocopying, scanning, and mail handling.
- Experience providing executive administrative assistance or supporting senior staff is an asset.
- Proficiency with office software (e.g., MS Office, email, calendaring tools) and comfort learning new systems.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
- High level of discretion and respect for confidentiality in handling client and firm information.
- Previous experience in an office or legal environment is preferred; relevant post-secondary education or training is an asset.

📌 Office Administrative Assistant - vaughan
🏢 H&R Law Firm PC
📍 Vaughan