Position SummarySeabird Island is committed to fostering operational excellence through responsible procurement practices that support our programs and services. We are dedicated to creating a culturally safe and inclusive setting that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Purchasing Agent to join our team, working collaboratively to enhance procurement processes across departments.What You'll DoAssist with the development of cost-effective purchasing strategies. Review and evaluate current procurement activities and recommend improvements when and where required.Purchase the highest quality goods/materials/supplies at the lowest possible price and in the specified amounts.Prepare and implement effective negotiation tactics in the purchasing of goods and supplies. Negotiate or renegotiate, and administer contracts with suppliers, vendors, and other representatives.Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval fromrequisitioning department.Complete coding on purchase orders and invoicing as required.Submit goods and service orders as required.Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capacities, and the supplier’s reputation and history.Manage relationships with key suppliers/vendors to maintain quality of goods, timely delivery,



and compliance to terms of contract.Coordinate with suppliers to resolve any performance/standards related issues.Develop contract terms and conditions and administer contract changes as required. Prepare contract agreements and other documentation as needed.Analyze price proposals, financial reports, and other data and information to determine reasonable prices.Monitor and follow applicable laws and regulations. Ensure compliance with purchasing/procurement/financial procedures and contract requirements.Verify purchase requisitions by comparing items to master list; clarifying unclear items; resolve shipment errors; and recommend alternatives as needed.Monitor shipments to ensure that goods come in on time, and in the event of problems, trace shipments, expedite orders and follow-up on undelivered goods.Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine the need for changes.Manage, maintain, and review records of items purchased, costs, delivery times, product performance and inventories, updating records as required.Review catalogs, industry periodicals, directories, trade journals, and internet sites, and consult with other department personnel to locate necessary goods and services.Interview vendors and visit suppliers’ distribution centers to examine and learn about products, goods, services and prices.Arrange the

📌 Purchasing Agent (Agassiz)
🏢 Seabird Island Band
📍 Agassiz