Closing Date: Until suitable candidate is found

Position: Administrative Assistant/Receptionist
Reports to: Executive Assistant
Status: 0.8 FTE

Our team at Aspire Child Development Centre is growing and changing and we want you to join us! The successful candidate will have the prospect to work in a unique and specialized non-profit workplace.

Primary Duties and Responsibilities
Answer general phone inquiries using a professional and courteous manner
Direct phone inquiries to the appropriate staff members
Reply to general information requests with the accurate information
Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Reserve parking spaces for visitors as required
Use computer word processing, spreadsheet and database software to prepare internal newsletter, record relevant information, memos and documents
Prepare, receive, sort and send outgoing faxes, mail and courier parcels
Forward incoming general emails, voicemail and faxes to the appropriate staff member
Make service inquiry documents available
Purchase, receive and store the office and program supplies,



ensuring that basic supplies are always available
Record and maintain payments, notes and tasks in family files in database
Provide administrative support to management and staff
Initiate and coordinate the maintenance of office equipment
Receive and record payments, donations, and ticket sales and process through Chase merchant machine
Maintain workroom, library and waiting area, keeping them organized and clean
Maintain staff list of necessary documents for employee files
Maintain library by cleaning/shelving and checking books in and out
Records digitization

Qualifications & Skills:
Experience in a similar role; post-secondary education in Administration an asset
Excellent verbal and written communication skills
Attention to detail and the ability to work in a rapid-paced environment
Experience with Microsoft Office Suite (or similar program); ability to work within database

Job Types: Part-time, Permanent

Pay: $18.76-$23.08 per hour

Expected hours: 30.0 per week

Work Location: In person

📌 Administrative Assistant/receptionist Red Deer (Canada)
🏢 Aspire Child Development Centre
📍 Canada