Duties
Answer and direct phone calls
Greet and assist visitors at the front desk
Perform general administrative duties, such as filing, photocopying, and data entry
Maintain office supplies and inventory
Schedule appointments and manage calendars
Coordinate meetings and conferences
Prepare and distribute correspondence, memos, and reports
Assist with bookkeeping tasks, such as invoicing and expense tracking
Handle sensitive and confidential information with integrity
Assist coworkers and staff members with special tasks on a daily basis
Facilitate timely delivery of special projects to meet organizational and departmental objectives.
Ordering of machine parts and picking up of parts as well.
Maintain Fleet Maintenance Records

Qualifications
Previous experience in an administrative role preferred
Proficient in using phone systems and office equipment
Solid organizational skills with attention to detail
Excellent verbal and written communication skills
Ability to prioritize tasks and meet deadlines
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)




Proficient in Google Sheets is considered an asset
Experience with Quickbooks would be considered an asset, but willing to train
Customer service-oriented mindset
Experience in Motive ELD would be considered an asset, but willing to train
Valid G Driver License

Work Conditions and Physical Capabilities

-Rapid-paced environment

-Work under pressure

-Attention to detail

-Wage will be discussed based on experience and qualifications

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, qualifications, or requirements associated with the role.

Job Types: Full time, Permanent

Pay: $22.50-$29.00 per hour

Experience:
Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Ability to Commute:
Thunder Bay, ON P7E 6E6 (preferred)

Work Location: In person

📌 Administrative Assistant Thunder Bay
🏢 Thunder Bay Multi-Trades
📍 Thunder Bay