Job DescriptionSection:Clerk's ServicesDivision:Legal and Clerk's ServicesDepartment:Office of the Chief Administrative OfficerInitial Reporting Location:Tom Davies SquareJob Status:Limited PositionEstimated Probable Duration:Up to Eighteen (18) MonthsNumber of Vacancies:1Union Affiliation:CUPE 4705 Inside UnitHours of Work:70 hours bi-weeklyShift Work Required:NoRange of Pay:Group 9 - $30.49 to $36.07 per hour (subject to review)The start date will follow the selection process.Main FunctionSupport the use of SharePoint and Microsoft Purview to manage records consistently within our municipality. This role is crucial in an environment that is implementing data loss prevention and automated records retention.CharacteristicUnder the general supervision of the Manager of Clerk’s Services/Deputy City Clerk.DutiesMaintain and manage electronic records using SharePoint and Microsoft Purview, ensuring compliance with municipal by-laws as well as provincial and federal legislation.Assist in the implementation and monitoring of data loss prevention strategies to safeguard sensitive information.Support the automation of records retention schedules, ensuring timely archiving and disposal of records in accordance with established policies.Provide training and support to municipal staff on the use of SharePoint and Microsoft Purview for records management.Ensure all records management practices comply with relevant legislation and policies, including privacy and security standards.Maintain accurate and up-to-date documentation of records management processes and procedures.Assist in internal and external audits related to records management and data protection.Work closely with Information Technology (IT) and other departments to ensure seamless integration of records management systems.Promote compliance with record management standards.Collaborate with the SharePoint and Power Platform Specialist to manage site collections, document libraries, workflows, and permissions,



ensuring the proper configuration of access and collaboration tools.Liaise with departments to plan and implement customised department information management solutions in SharePoint, Microsoft Purview, or other systems as necessary.Undertake special projects or perform other related duties in accordance with departmental or corporate objectives.Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable provincial legislation listed therein.Perform other related duties as required.QualificationsEducation and TrainingCollege diploma in Information Management, Library Science, or a related discipline from a recognized community college with Canadian accreditation.ExperienceOver one (1) year up to and including two and one-half (2½) years of experience in electronic records management, preferably within a municipal or public sector environment.Other RequirementsProficiency in SharePoint and Microsoft Purview. Familiarity with data loss prevention tools and automated records retention systems.Strong organisational skills and attention to detail.Ability to train and support users effectively.Ability to troubleshoot and resolve issues related to records management systems.Ability to work with computer software and administrative systems in a Windows workplace (e.G., file maintenance, word processing, spreadsheet applications, information input and retrieval, etc.).Excellent use of English; verbally and in writing.French verbal and written skills an asset.Satisfactory health, attendance, and former employment history.May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.CompetenciesCompetency Library - Level 2 Proficiency (Individual Contributor)Equity, Diversity and Inclusion StatementThe City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere.#J-18808-Ljbffr

📌 Electronic Records Clerk - C$30.5 - C$36.1 An Hour (Winnipeg)
🏢 City of Greater Sudbury
📍 Winnipeg