Administrative Assistant, Sponsored LearnerDate Posted:06/05/2026Req ID:48427Faculty/Division:Temerty Faculty of MedicineDepartment:Postgraduate Medical EducationCampus:St. George (Downtown Toronto)Position Number:00052940Existing Vacancy:YesDescription:About us:Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground‑breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your chance:The Department of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team‑oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work‑life balance among our employees.We are seeking a solution focused and driven Sponsored Learner Administrative Assistant. In this role, you will support the admissions and registration process for Sponsored Learners. You will aid in resolving minor complaints and refer other issues as necessary. You will also be key in providing support to learners on program requirements, procedures, and deadlines. Your creativity and organizational skills will be influential in determining logistics for events and programming.Your responsibilities will include:Resolving minor complaints within the scope of the role and referring larger issues when appropriateImplementing plans and process improvements for application processDetermining logistical details and activities for events and/or programmingVerifying the accuracy of enrolment informationProviding detailed information to learners on program requirements, eligibility requirements, procedures, and deadlinesReceiving and disseminating evaluation materials for review to sponsoring agenciesServing as a resource to others by providing (non‑supervisory) job‑related guidance,



including providing basic support and general referrals to individuals in distressCollecting data and generating reports on sponsored trainee registration, leaves, and fellowship programsEssential Qualifications:Bachelor's Degree or acceptable combination of equivalent experience.Minimum two years in a related role, resolving minor complaints and providing detailed information to learners on program and/or course requirements.Demonstrated experience determining logistical details and activities for events and/or programmingExperience verifying enrollment informationExperience providing support to individuals in distressDemonstrated proficiency collecting data and generating reportsAbility to problem‑solve and deal effectively with multiple priorities with conflicting deadlines while maintaining a high degree of quality and accuracyExcellent oral and written communication skills.Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingnessto work cooperatively in a challenging and dynamic environmentAbility to maintain the strictest of confidence in dealing with sensitive issues/materialsProficiency with MS Office Suite and Data Measurement tools (i.E. survey software)To be successful in this role you will be:Multi‑taskerOrganizedResourcefulClosing Date:06/15/2026, 11:59PM ETEmployee Group:USWAppointment Type:Budget - ContinuingSchedule:Full-TimePay Scale Group & Hiring Zone:USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855.



Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category:Administrative / ManagerialRecruiter:Sharon HungLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.Me/UP.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [email protected] .#J-18808-Ljbffr

📌 Administrative Assistant, Sponsored Learner - C$67,916 - C$86,855 A Year (Winnipeg)
🏢 University of Toronto
📍 Winnipeg