Job ResponsibilitiesProvide primary reception coverage, including answering phones, greeting visitors, processing donations, and responding to donor, staff, and hospital inquiriesSupport two Vice Presidents with calendar management, scheduling, meeting coordination, expenses, and administrative supportOrder and maintain IT, office, and stationery supplies, Foundation materials, and promotional itemsOpen and distribute mail, maintain cash logs, and support donation processing proceduresCoordinate lottery activity & reporting, gift‑in‑kind donations, including alcohol, and office holiday/closure communicationsAssist with meeting and event logistics, including room set‑up, catering, agendas, minutes, and follow‑up trackingPrepare and format presentations, reports, correspondence, and other confidential documentationMaintain accurate electronic and paper filing systems in compliance with organizational standardsProvide general administrative support to Foundation staff, including photocopying, tracking logs, and responding to inquiriesAssist with Raiser's Edge database maintenance and gift entry during high‑volume periodsSupport moves management tracking, staff sign‑up lists, special projects, and organizational initiativesOther duties as assignedQualificationsMinimum of 2 years of experience in an administrative support role, with a strong preference for candidates with experience in a healthcare or corporate environmentProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with meeting management and project tracking toolsSuperior verbal and written communication skills, with the ability to interact effectively with senior executives, staff, and external stakeholdersStrong organizational and time management skills, with the capacity to handle multiple projects and meet tight deadlines in a fast‑paced environmentHigh degree of discretion and professionalism, particularly in handling confidential and sensitive informationBenefitsAn open, motivating,



collaborative, and family friendly workplace culture that actively invests in its talentCompetitive compensation, three weeks of vacation to start, and the opportunity for performance‑based increasesA pension plan (HOOPP)Benefits and perks that include comprehensive health benefits, cellphone and laptopProfessional development funding available to pursue certificationsAdditional InformationHours: Monday to Friday, 7.5 hour day shifts; Hours are subjectto change based on operational needs.Salary: $26.141 to $33.018 per hour.Equal Prospect EmployerHalton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout its operations, policies and culture.Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre‑employment medical clearance by our Health, Safety & Wellness team prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.#J-18808-Ljbffr

📌 Administrative Assistant - $26.1 - $33.0 An Hour (Winnipeg)
🏢 Halton Healthcare
📍 Winnipeg