Description

Prepares and maintains records of amounts owed and ensures prompt payment of invoices. Processes and verifies invoice coding of expenses, preparation of vouchers and issuance of checks for payment. Follows up with vendors and responds to inquiries.

Resolves issues in a timely manner. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experiences and judgment to plan and accomplish goals to perform a variety of tasks.

Works under general supervision. 7+ Years of Experience

Additional Info: Looking for someone with significant Accounts Payable experience, understands the flow of procurement, PO, invoicing, problem solving, critical thinking skills, excellent inter-personal skills with local & remote employees as well as with vendors and potentially customers.

Purpose: Allows us to focus on specific areas for resolution, a more concentrated approach, allow admins to focus on their main job responsibilities without removing them completely from the process, overcome current burn out, learn processes better (educate the admins) and/or improve the global processes (or demonstrate they are not working as currently designed)

Why: we cannot continue the way we have, re: burnout/mental health, level of business distraction and Bayer perception, we've reached a plateau and current method is getting marginal gains only, 2022 is year of stabilization

Project Name: "Enabling the business” Procurement Workstream

How: Focused effort by 2 or 3 people who do nothing but troubleshoot, reduce/eliminate the issues and find patterns. Their sole job is to find root problems and bring solutions / practices that eliminate their need to be working for us.

Duration:



6-12 months effort for the focused team to work through to a stabilized, sustainable level of daily effort by the CS employees (primarily admins)

Who: Hybrid team of Procurement Hub/SSC employees that know the processes and are dedicated to Canada full time plus 2 locally contracted A/P clerks

Role of this team vs. admins:

-Admins: first responders, follow the process as outlined, hand over to the EtB team as soon as process does not work, or not getting a response (or after one follow up)

-EtB team: take over from admin, see the problem through to resolution, including escalation path, deep dive discussion meetings, document the issue, engage country rep Monica Mora or Cdn Sr. leadership when required, document and review stats (KPI's) in light of experience with deep dive team

Project Sponsor: Jonathan Crapo

Project Lead: (TBD)

Measurement: KPI's would include error rates, time to respond, outstanding invoices (# and duration), number and type of issues, reoccurrence of issues. These are local and not global KPI's and are designed to provide a different perspective that is objective

Create a template to capture issue:

-date of first issue

-type of issue (invoice pmt, credit card, etc.)

-issue description

-criticality of the issue

-SSCDN contact name

-intervention

Per our client's policy, individuals hired for this position must be fully vaccinated against COVID-19 unless otherwise prohibited by law. We comply with federal, state and local laws with regard to accommodations related to this policy.

Is travel required for this position?

No

Worker Shift Start Time

AM - 08:00 AM

Is driving required for this position?

- No - No driving on a regular basis for company business is required for role

Subcontractor Submittals Allowed?

No

Production/Non Production

Non Production

📌 Accounts Payable (Expert)-Ops-PRO-Corp-CA (Calgary)
🏢 Axelon Services
📍 Calgary