Matrix HR is seeking an organized, professional, and detail-oriented Administrative Assistant / Dispatch Coordinator to support a busy operations team in Edmonton, AB. This is an excellent opportunity for experienced candidates to work in a fast-paced commercial environment, providing critical support to project managers and service coordinators. We are looking for hardworking professionals who take pride in their work and are committed to maintaining the highest standards of accuracy, organization, and customer service.

If you are a skilled administrative professional with a strong background in coordination and a team-oriented mindset, we want to hear from you.

What We Offer

- Competitive pay rate of $25.00 to $31.00 per hour based on your experience

- Temporary contract of approximately 2 months with potential for permanent employment

- Professional and fast-paced commercial work environment

- Opportunity to support diverse operations and project teams

- Weekly pay and consistent full-time hours

- Support from a dedicated recruiting and management team

Key Responsibilities

- Provide comprehensive administrative support to operations, project managers, and service coordinators

- Answer phones and respond to customer inquiries in a qualified and timely manner

- Prepare work orders, quotations, reports, correspondence, and project documentation

- Schedule appointments and coordinate calendars for service and project teams

- Maintain and organize electronic and paper filing systems for easy retrieval

- Process timesheets, invoices,



purchase orders, and other critical administrative documents

- Update and maintain records within company-specific software and Microsoft Office applications

- Assist with the preparation and tracking of project documentation and reporting

- Communicate effectively with customers, vendors, and internal teams to ensure smooth operations

- Perform other general administrative and dispatch coordination duties as assigned

Qualifications

- Minimum of 2 years of experience in a professional administrative or coordination role

- Strong proficiency in Microsoft Office applications including Word, Excel, and Outlook

- Excellent written and verbal communication skills with a focus on professional service

- Demonstrated ability to manage multiple priorities in a fast-paced, high-volume environment

- High attention to detail and a commitment to accuracy in data entry and documentation

- Experience supporting construction, HVAC, mechanical, or industrial service environments is a strong asset

- Ability to work independently while contributing effectively as part of a collaborative team

- Must be located within the Edmonton, AB area. We do not provide LMIA support or work permit sponsorships.

- Successful completion of required pre-employment background checks

If you are a skilled administrative professional ready to bring your expertise to a busy operations team this summer, join Matrix HR and connect with the opportunities that power your future.

Apply now!

📌 Administrative Assistant / Dispatch Coordinator (Edmonton)
🏢 Matrix HR
📍 Edmonton