Administrative Assistant - Junior

Job Posting ID: GOAPRDJP00000630

Period: 25/08/2025 to 27/02/2026

Buyer: Government of Alberta

Pay Rate: $15-$17.00 per hour

Legal Entity: Government of Alberta (1000)

Site: Government of Alberta (1000)

Location: 14TH FL - TELUS PLAZA N. TOWER (BEDMATB140)

Work Location: 10025 JASPER AVE Edmonton Alberta CAN

Positions Requested: 2

Respond by Date: 01/08/2025

Description:

Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. Duties involve the methodical maintenance of contracts within the contract record management system - Contract Lifecycle Management (CLM), ensuring the accuracy of stored data. Additionally, the position is tasked with ensuring compliance to the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests.

The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, protected and high-quality healthcare for all Albertans.

This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS),



including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.

Key duties will include the following but are not limited to:

- Proofing and formatting system access documents.
- Record tracking in Excel.
- Answer phone calls and emails.
- Create documents as required.
- Act as point of contact for stakeholders.
- Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance and monitoring.
- Reviews requests from AHS Contracting department.
- Process and triage all submitted requests.
- Support the provision of access to various online platforms.

Additional information to suppliers

Per worker model below this is a Hybrid role.

Working Hours/location:

• Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.

• Location: … Telus Plaza North Tower. 10025 Jasper Ave. NW, Edmonton, AB

- This posting is listed as Hybrid although resource will primarily work remotely; however, the resource may be required to attend meetings or work sessions in office on reasonable notice from the Province. At the time of providing such notice, the Province will advise of the expected duration of any such meetings or work sessions.



However, time to travel and any associated expenses to and from Edmonton and/or travel within Alberta will be at no cost to the Province.
- Work must be done within Edmonton Alberta due to the in office requirements

Incumbency

- Net new role

SUBMISSION MUST INCLUDE:

• RESUME

• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.

• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

• THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.

Enable Skills-Based Hiring No

Qualification Assessment

Must Have

Education

Yes/No - High School Diploma/GED.

Yes

Work Experience

Duration - Experience using Microsoft Office Suite tools.

3 years

Duration - Relevant experience in a role similar to this.

Experience must be applicable to this...

2 years

Nice to Have

Education

Yes/No - Relevant post-secondary education in areas of supply chain, procurement, business or...

Yes

Yes/No - Relevant post-secondary education in the area of office administration. Acceptable...

Yes

Work Experience

Duration - Experience with MS 365 SharePoint Online admin portal, reporting, config, and...

1 years

Duration - EXP with coordinating contract documents.

1 years

Duration - Working EXP with navigating and updating Oracle 12.1.2

1 years

Maximum Extension Term (Months)

6

📌 Administrative Assistant - Junior (Edmonton)
🏢 PeopleNTech
📍 Edmonton