The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative systems, documentation, communications, and office resources are organized and functioning effectively to support leadership and all departments.

The Office

Administrator acts as a central point of coordination for office operations, supporting finance administration, vendor coordination, document management, and internal communication processes. The role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential corporate information.

Office Operations Management

Coordinate and manage the daily administrative operations of the corporate office. Serve as the primary point of contact for internal administrative support. Manage incoming and outgoing mail, courier services, and office communications.

Maintain office supply inventory and coordinate procurement with approved vendors. Ensure office equipment and facilities are functioning properly and coordinate maintenance when required. Support leadership with scheduling, meeting coordination, and travel arrangements.

Corporate Administrative Support

Prepare corporate documentation, reports, presentations, and internal communications. Maintain company records, administrative trackers, and document repositories. Assist leadership with coordination of corporate meetings, board meetings, or executive briefings. Support internal projects requiring administrative coordination.

Finance Administrative Support

Support administrative components of accounts payable and vendor documentation. Assist with expense report tracking and reconciliation coordination. Vendor & Office Coordination Maintain relationships with office vendors and service providers.



Coordinate office services including maintenance, supplies, and external service providers. Assist in negotiating office supply or service agreements where appropriate.

Record

Management & Compliance Maintain corporate documentation in accordance with company retention policies. Support compliance initiatives related to corporate governance, information management, or audits.

Business Administration Office Administration

Accounting or related field preferred. 3–5 years of office administration experience in a corporate or professional environment. ~ Experience supporting senior leadership or corporate departments preferred.

Technical Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience using document management systems, ERP systems, or corporate administrative platforms is an asset. Problem-solving and process improvement mindset Illustrative Key Performance Indicators (KPIs) Administrative Efficiency Administrative Request Response Time: Internal administrative requests acknowledged within 4 business hours and completed within agreed timelines.

Document Preparation Turnaround: Standard administrative documents prepared within 24 hours of request.

Office

Operations ~ Office Supply Availability: Maintain required office supplies with zero operational disruption due to shortages. ~ Office maintenance or vendor issues addressed within 1 business day of reporting. ~ Office Operational Readiness:



Ensure meeting rooms, office equipment, and shared spaces are operational ~Record & Document Management ~ Document Filing Accuracy: 100% compliance with corporate filing and document retention standards. ~ Data Entry Accuracy: 99% accuracy in administrative data entry and record management. ~ Corporate records organized and retrievable within 24 hours for audit or leadership requests.

Finance Administrative Support

Maintain audit-ready financial administrative files. Administrative issues resolved within 1–2 business days whenever possible.

Continuous

Improvement ~ Process Improvement Initiatives: Identify or implement 1–3 administrative process improvements annually to improve efficiency, organization, or cost control. Office-based position within a corporate environment. Frequent use of computer systems and office equipment.

Equal Prospect and Disability Accommodation Statements “Redoe, PES, Pangeo Corp welcomes and encourages applicants with disabilities, we have an accommodation process in place and provides accommodations for any candidate with disabilities as per the AODA.” “ Redoe, PES, Pangeo Corp provides accommodation for candidates with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know and we will make appropriate accommodations for your interview” “Redoe, PES, Pangeo Corp has an accommodation process in place and provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or medical need that you have not yet informed us about, please let us know so that arrangements can be made for the appropriate accommodations to be in place before you begin your employment” #

📌 Administrative Assistants-Temp-Legal (Windsor)
🏢 Porter Engineered Systems - A Division of Pangeo Group
📍 Windsor