Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

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Mountain also operates a state-of-the‑art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets.

The expansion realizes a world‑class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

Location: Calgary Head Office Major Projects Office Reports to: Director, Project Management Office Worker Type: Contract – 1 year Schedule Type: Full‑time In‑office Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as Administrative Assistant (Contract). In this position, you will play a key role in providing senior level administrative support to two Directors in the Major Projects department.

The Administrative





Assistant will act as liaison between the Directors and other internal and external parties and support the team under the Directors. Provide personalized senior level administrative support in a well‑organized and timely responsive manner. Manage the Directors’ electronic calendar and resolve conflicts due to a high volume of meeting requests, travel, competing priorities, and time sensitive meetings.

Monitor the Directors’ inbox, flag for: action, importance, important data, and file and manage as needed. Book and coordinate travel requirements as requested, sometimes on short notice. Manage and review expenses from direct reports for approval.

Ensure information is accurate, organized and formatted correctly as there is a high volume of document management (electronic and paper).

Support

Directors’ team of direct reports with administrative needs in the office and the field including ordering supplies, on‑boarding / off‑boarding contractors, tracking training deadlines, etc. Organize various internal and external functions including logistics for external meetings (hotels, catering, meeting rooms), preparation of materials, escorting guests to meeting rooms. Assist with special projects as they arise – travel tours, management, and ordering of project wide initiatives, securing vendor accounts, review of current process and places for improvement.

Manage the team’s vacation schedule. SharePoint access and administration. General floor – public service announcements,



supplies, meeting room support, equipment service. Post‑secondary education in Administration or related discipline preferred.

Minimum 10 years of administrative experience. Specific knowledge of the pipeline and construction industry would be an asset. Excellent computer skills with advanced knowledge of Microsoft Office Suite and SharePoint.

A consistent track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions. May need to provide support outside of regular business hours and/or on the weekend. Candidates may submit their application in English or French.

To apply in French, please use our French careers site: Careers (French) We Build Careers and Pipelines That Last We welcome current members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. Meaningful participation from Indigenous and local communities; In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4). Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.

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Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community. #

📌 Administrative Assistants-Temp-Legal (Calgary)
🏢 Trans Mountain
📍 Calgary