BRANCH CO-ORDINATOR JOB SUMMARY

We are looking for an organized, detail-oriented Branch Co-ordinator who will provide administrative support to the Branch & Executive, provide financial and administrative services. The Branch Co-ordinator will be responsible for handling basic clerical tasks, such as filing, data entry, processing mail/email and more complex tasks such as payroll, government reporting and minute taking at meetings.

Branch Co-ordinator Duties and Responsibilities

· Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner

· Act as a main point of contact

· Manage incoming and outgoing mail/email, including sorting, distributing, and processing

· Provide administrative support to the Branch, such as filing, data entry, and document preparation

· Set up and maintain filing systems and databases

· Maintain office supplies and equipment, including ordering materials as necessary.

· Process and track invoices and payments

· Oversee bar statements, fundraising accounting

· Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.

· Assist in preparation of operating budget and maintain inventory and budgetary controls

· Track and reconcile bank and credit card accounts. Provide monthly & annual budgets and accounting. Participate in annual audits





· Payroll and government applications and reporting

· Negotiate with suppliers & vendors

· Schedule and coordinate meetings and other Branch events.

· Take meeting minutes and distribute

· Ability to maintain confidentiality and use discretion in handling all information.

· Assist with special projects and other tasks as needed, most notably the annual Poppy Campaign.

· Other tasks as requested

Full job analysis available at interview.

Branch Co-ordinator Requirements and Qualifications

· High school diploma or equivalent, office administration diploma preferred

· Previous experience in a co-ordinator, administrative or clerical role

· Proficient in Microsoft Office Suite

· Ability to use Simply software or willingness to learn

· Excellent written and verbal communication skills

· Highly organized with strong attention to detail

· Able to multitask and prioritize work

· Able to work independently and as part of a team

· Must clear criminal, vulnerable and abuse registry checks and be bondable

Job Type

Permanent, part time

Remuneration

Salary, approximately 25 hours per week. The salary to start is $30,000 going to $32,500 after a successful 3-month probationary period.

Pay: $30,000.00-$32,500.00 per year

Benefits

- Flexible schedule
- In office parking

Work Location: In person

📌 Branch Co-ordinator (Kentville)
🏢 RCL Legion Kings Branch 006
📍 Kentville