About This Career Opportunity

Clairmont Electric's team is growing!

We are seeking a highly organized and detail-oriented Contract Administrator to support our operations and project teams. This role is ideal for a motivated professional who thrives in a fast-paced environment and enjoys balancing administrative responsibilities, contract support, inventory coordination, and stakeholder collaboration. If you are a proactive team player who is committed to operational excellence and continuous improvement, we encourage you to apply.

Responsibilities The Contract Administrator position is based in Burlington, Ontario. Key duties and responsibilities include, but are not limited to:

- Enter timesheets, process expense claims, and maintain document control systems.
- Implement inventory management procedures, including ordering, returns, inventory counts, and stock level monitoring.
- Coordinate vendor relationships and process invoices, purchase orders, and related documentation.
- Support project teams with contract administration, project documentation, submittals, RFIs, change orders, and project closeout activities.
- Assist with proposal preparation and administrative support for business development initiatives.
- Monitor inventory discrepancies and support loss prevention initiatives.
- Manage office supplies, equipment maintenance schedules, and administrative systems.
- Prepare reports and support compliance with health, safety, quality, and regulatory requirements.
- Coordinate facility scheduling, vendor services, and internal operational activities.
- Monitor work order completion and compliance through the CMMS system.
- Track subcontractor purchase orders and facilitate approval processes.
- Maintain and update electronic and hard-copy databases, inventories, records, and distribution lists.




- Support audits and inspections by organizing and maintaining required documentation.
- Coordinate internal communications and respond to facility-related inquiries.
- Liaise with project personnel, vendors, subcontractors, and clients as required.
- Perform other administrative and operational support duties as assigned.

What You Bring · Strong organizational and administrative skills with the ability to manage multiple priorities.

- Excellent attention to detail and accuracy.
- Ability to work independently while contributing effectively within a team environment.
- Strong communication and customer service skills.
- A proactive and solutions-oriented approach to problem-solving.
- The ability to maintain confidentiality and exercise sound judgment. A commitment to quality, continuous improvement, and operational excellence.

Competency Requirements

- Effective Communication
- Customer Focus
- Accountability
- Teamwork and Collaboration
- Respect for Others
- Initiative and Self-Motivation
- Strong Organizational Skills
- Attention to Detail
- Ability to Manage Multiple Priorities
- Adaptability and Flexibility
- Problem Solving

Education Requirements

- High School Diploma required.
- Diploma or Degree in Office Administration, Business Administration, or a related field is considered an asset.

Experience Requirements

- Minimum 5 years of experience in an administrative or office support role.
- Experience within the construction, engineering, industrial, or related sectors.




- Experience supporting contracts, purchasing, project administration, inventory management, materials coordination, or facilities operations is considered an asset.
- Experience working within a project-based setting is preferred.

Skills, Abilities, and Other Requirements

- Strong organizational, planning, and time management skills.
- Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
- High level of accuracy and attention to detail.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, OneDrive, and Teams.
- Experience with construction management software, CMMS systems, or enterprise resource planning (ERP) systems is considered an asset.
- Experience with inventory management systems is considered an asset.
- Ability to work independently and collaboratively with multiple stakeholders.
- Valid Ontario Class G Driver's License.

Compensation and Benefits The expected salary range for this role is $44,000 to $65,000 per year with a 36 hour, in office, work week. Starting salary will be determined based on the successful candidate's qualifications, skills, and experience. Base salary is one component of Clairmont Electric's total rewards package. Additional benefits may include group insurance benefits and other employee programs available to eligible employees.

Clairmont Electric welcomes and encourages applications from individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $44,000.00-$65,000.00 per year

Work Location: In person

📌 CONTRACT ADMINISTRATOR (Burlington)
🏢 Clairmont Electric
📍 Burlington