Burnaby, Canada

Regular,Full time

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Category

Support Services

Requisition number

204120E

Date posted

09/11/2026

Job Summary In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Coordinator, Business Operations reports to the Chief Procurement Officer and is responsible for the coordination of Procurement Portfolio leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other interested parties, representing the Procurement Office within the health system.

The Coordinator, Business Operations develops and implements work plans including identifying resources as required, develops, briefing notes, presentations and related key documentation, collects and analyzes data, formulates and evaluates options, and recommends solutions/courses of action to support the goals of the various programs and the ongoing needs of the major partners and other interested parties. The Coordinator develops special projects on behalf of the Procurement office and sees them through implementation.

Duties/Accountabilities

- Coordinates and implements planning processes and initiatives within the Procurement and Supply Chain leadership team. Tracks work plans and project progress according to plan and identified metrics. Monitors and reports on the status of work plans and projects and major barriers encountered. Makes decisions and recommendations regarding projects and work plan scope and related changes required to facilitate a successful outcome. Implements or contributes to the implementation of effective processes.

- Supports the Procurement team in annual work planning contributing to budget development, monitors budgets and core activities to ensure that funds are spent as planned within budget, program objectives are achieved, and work plans are within scope and equitable.
- Establishes detailed project charter, plans and objectives to outline timelines and project deliverables. Executes project plan according to project methodologies, ensures successful and coordinated completion of project components, facilitates consensus with partners as needed and ensures readiness for project implementation.
- Plans standing meetings and events for the Procurement and Supply Chain Leadership team including developing agendas, planning speakers, project managing all event logistics.
- Supports all procurement committees in planning and execution.
- In collaboration with Procurement Operations, represents the program at various forums such as meetings, workshops, and conferences in order to share information, seek input and give presentations.
- Prepares confidential analytical reports, briefing documents, and policies and procedures by researching topics and compiling information to assist senior management team decision-making.
- Provides administrative support for the respective projects(s) and/or initiatives, by coordinating meetings, preparing and distributing meeting documentation, reporting on project status reports,



and coordinating general administrative support functions for the various projects.
- Participates in or leads activities to ensure completion of project goals, monitors results and intervenes as necessary to ensure timelines are met, and reports to the Procurement leadership team to ensure successful development, monitoring and implementation of the project/initiative plans. Directs daily work, troubleshooting, problem solving and supporting escalation of client issues, when needed.

- Develops departmental materials and communications on behalf of the Chief Procurement Officer including announcements, memos and presentations.
- Performs additional duties as required to support operations of the Procurement Operations portfolio.

Qualifications A level of education, training, and experience equivalent to a Master’s degree in a related health discipline, plus a minimum of three (3) years recent related experience. Previous experience in program coordination, strategic planning development and implementation or project management required.

Completion of a Project Management Certificate and knowledge of public health an asset.

- Ability to plan, implement, and problem solve independently.
- Strong oral and written communication skills to present and prepare concise analyses, reports and recommendations to multidisciplinary audiences.
- Excellent interpersonal and listening skills and ability to provide support and direction to a multidisciplinary and interdisciplinary team.
- Intermediate to advanced knowledge of a variety of computer software programs such as word processing, spreadsheet, database applications, email and internet.

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Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail [email protected] (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

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PHSA’s values and Coast Salish Teachings

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Learn more about PHSA’s values and teachings

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Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail [email protected] (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

📌 Coordinator, Business Operations (Burnaby)
🏢 Sanya’k̓ula
📍 Burnaby