Executive Assistant Our client is a prominent Architecture firm, based in Canada, with a robust focus on quality design, employee satisfaction and excellent client relationships. We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work.
The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.
Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support:
Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability. Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Prepare
PowerPoint presentations and provide project support, including hours submission and review. Proven experience as an Executive Assistant or in project coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).