Executive Assistant Ministry:Treasury Board & Finance Full or Part-Time:Full Time Permanent/Temporary/Wage: Temporary (12 to 18 months) Classification:Executive Support 2 Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year) The Alberta Public Service works to build a stronger province for current and future generations. The Ministry of Treasury Board and Finance is responsible for budget planning, financial management and economic analysis, as well as the administration of tax and revenue programs. Join a team at the forefront of Alberta's public sector labour relations and compensation landscape.

Supporting the Chief Advisor on Negotiations, you will play a pivotal role in advancing the work of the Provincial Bargaining Compensation Office (PBCO), providing strategic executive support, managing high-priority issues, and ensuring the seamless coordination of initiatives that influence more than $41 billion in public sector compensation. This role may be used to provide surge capacity to other areas of the department inclusive of growth opportunities such as drafting and editing departmental correspondence. Identify and resolve administrative and operational issues affecting the Chief Advisor's Office, providing recommendations and ensuring priorities are effectively managed.

Develop, coordinate, and continuously improve administrative processes, procedures and communication practices to support divisional goals and efficient information flow. Monitor divisional projects and initiatives, tracking progress, following up on deliverables and supporting leadership in meeting key milestones. Draft, edit, and proofread correspondence, briefing materials, memos, reports, and executive packages for accuracy, quality and consistency.

Manage confidential,



politically sensitive and labour relations information, applying sound judgment and maintaining appropriate internal controls. Provide secretariat and administrative support for executive committees, including agenda preparation, meeting coordination, minute-taking, action tracking and follow-up. Manage the Chief Advisor's calendar, travel arrangements, meetings, and priorities, ensuring effective scheduling and preparation for engagements with senior government and external stakeholders.

Maintain records management, electronic and physical filing systems, ATI coordination processes, and information storage in accordance with government standards and legislation. Support financial and operational administration by monitoring expenditures, processing contracts and payments, verifying compliance with policies, providing technology support and coordinating special projects and events. As is the case with all positions within PBCO, this position has access to confidential labour relations and bargaining materials placing it in conflict with the union and therefore is classified as out of scope/excluded.

Competencies are behaviors that are essential to reach our goals in serving Albertans. Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.





Develop

Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Develop

Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Creative Problem

Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

High School

Diploma and four years progressively responsible related experience; Intermediate to advanced experience with the Microsoft Office suite including MS Word, MS Excel, MS PowerPoint and MS Outlook. Candidates may be asked to participate in an evaluation of MS Office technical skills.

Assets: Coordinate executive calendars, meetings, and travel to ensure seamless support and priority management. Produce accurate, high-quality briefing materials, correspondence and meeting packages. Maintain compliant records, ATI responses, and confidential information management processes.

Monitor projects, contracts and expenditures while identifying process improvements and operational risks. Location- Petwin Tower Building - 10707 100 Ave, Edmonton, AB. In your resume, please include dates (including months and years) associated with all education and work experience.

As well, please indicate whether your work experience is casual, part-time or full time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week). Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate.

📌 Executive Administrative Assistant Needed Immediately (Edmonton)
🏢 Government of Alberta
📍 Edmonton