Job Summary

We are seeking a proactive and highly organized Executive Assistant to support the President of our organization. This energetic role is essential in ensuring smooth daily operations, managing complex schedules, and providing exceptional administrative support. The ideal candidate will be a motivated self-starter with excellent communication skills, a keen eye for detail, and the ability to handle multiple priorities with efficiency and professionalism.

Join us to play a pivotal role in enabling executive success and contributing to our organizational growth.

Responsibilities

- Manage the President’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision for staff.
- Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with courtesy and professionalism.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity.
- Coordinate internal and external meetings by arranging venues, preparing agendas, and distributing necessary materials via Google Workspace tools.
- Handle data entry tasks efficiently using Microsoft Office applications and QuickBooks for bookkeeping and financial record keeping.
- Maintain organized filing systems—both digital and physical—ensuring quick retrieval of important documents.
- Assist with special projects by conducting research, compiling data, and supporting administrative needs as required.
- Use DocuSign for electronic signatures on contracts and important documents,



ensuring secure and timely approvals.
- Demonstrate excellent phone etiquette when communicating with clients, vendors, and team members to foster positive relationships.
- Support overall office operations by managing supplies inventory, coordinating maintenance requests, and providing clerical support as needed.

Qualifications

- Proven experience as an executive assistant or in a similar administrative role within an office environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and Microsoft Outlook Calendar management.
- Familiarity with AI.
- Excellent typing skills with high accuracy; capable of handling data entry efficiently.
- Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Exceptional phone etiquette skills along with experience managing multi-line phone systems.
- Attention to detail for proofreading documents and maintaining precise records.
- Office experience including filing systems, and general clerical duties.
- Knowledge of office equipment such as multi-line phones, fax machines, printers, and office software tools like Google Workspace and DocuSign is preferred.
- Strong interpersonal skills with a customer service-oriented mindset to support internal teams and external partners effectively.

Join us in this vital role where your organizational talents will empower our leadership team while fostering a professional workplace built on excellence! Pay: $45,730.44-$70,000.00 per year

Benefits

- Store discount

Work Location: In person

📌 Executive Assistant to the President (Mississauga)
🏢 The Pulse Way
📍 Mississauga