- Employment Type Permanent Full-time
- Salary Range 29.521 - 38.402
- Hours of Work A – MANAGEMENT SUPPORT GROUP Office 35 – one day off every two weeks
- Workplace Diversity We are committed to workplace diversity.
- Occupation Code MSG
- Grade MCP.02.
- Organization 073 Corrections, Policing and Public Safety
- Number of Openings 1

ABOUT THE JOB

The Opportunity:

The Health Services team within the Ministry of Community Safety is seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Coordinator.

Responsibilities

- Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.
- Prepare briefing and background materials to support the Executive Director in advance of meetings.
- Monitor the Executive Director’s email inbox and redirect requests to appropriate team members.
- Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
- Monitor administrative processes and implement improvements within the branch to enhance efficiency.
- Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
- Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
- Manage incoming and outgoing correspondence to ensure timely distribution.
- Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
- Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
- Compile expense data and prepare budget reports for review.
- Order office supplies and coordinate equipment repairs and furniture replacements.





Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
- Is creative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
- Is adaptable, continuously learns from experience and applies those learnings to new situations.
- Focuses on achieving public service excellence.

Technical Knowledge and Skills:

- Proficient in managing budget activities and monitoring office expenditures;
- An exceptional communicator both verbally and in writing;
- Thorough and accurate to ensure quality work; and
- Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Job Skills:

- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

📌 Executive Coordinator (Saskatoon)
🏢 Wascana
📍 Saskatoon