ptnbsid=ln%2b%2bYmD%2f2%2bntM4dSLV5ERCAU4KE%3d Fleet Services Facilities and Fleet Services Community Services Union Affiliation: CUPE 4705 Inside Unit Hours of Work: 80 hours bi-weekly Shift Work Required: No Range of Pay: Group 10 - $31.35 to $37.85 per hour (subject to review*) Reporting to the Manager of Fleet Services, this position is responsible for administrative support in Fleet Services. Responsible for updating and maintaining established various databases, records, work orders, as well as processing invoices, billing and provincial offences for the City of Greater Sudbury (CGS). Maintain the fuel database and system by retrieving and inputting fuel, vehicle consumption data, update vehicles and operators, modify authorization parameters and fuel site operating requirements.

Analyze estimated fuel usage to ensure sufficient fuel inventory. Prepare work orders for repairs and maintenance to fuel sites. Contract with external repair services as required. Reconcile fuel records with inventory.

Process invoices and records by verifying amounts, assign account numbers and forward to Accounts Payable for payment. for internal and external customers. Ensure account numbers, facility information and contact information is current. Provide information to designated supervision, consultants and agencies.

Provide fuel system training to current and new employees as required. Respond to inquiries for Fleet related issues and invoicing. Maintain various Fleet Management System files by processing additions, deletions, invoices and updates to Fleet Work Orders.





Identification and reassignment of Citizen Request Service Cloud cases. Organize and purchase all city licensing requirements. Process all invoices for internal and external charges to the Fleet Services section.

Perform routine clerical duties of the Fleet Services section including filing, preparing correspondence, data entry, and recording minutes. Create forms and Excel spreadsheets as required. Prepare monthly vehicle and equipment billing advices and verify accuracy and submitted in a timely manner.

Reconcile charges to verify payment is received. Administer the office supply account for the Fleet Services section. Retrieve data from archives in answer to inquiries from other CGS departments, including legal proceedings.

Education and Training: ~ Successful completion of Community College Diploma in a related discipline (e.g.

Business

Administration, Accounting). Over two and one half (2½) years up to and including five (5) years of fleet management software experience processing and managing vehicle maintenance work orders/vehicle and equipment assets. Familiarity with regulations and standards associated with fuel storage and dispensing.





Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software (Corel presentation), information input and retrieval). Ability to demonstrate interpersonal skills in dealing with staff and the public in a courteous and effective manner. Excellent use of English; verbally and in writing.

French verbal and written skills an asset. Must be physically capable of operating a vehicle safely, possess a valid "G" driver's licence and have an acceptable driving record. Definition of "Assets" on Job Postings — A number of Job Postings will contain items described as "assets" under the Qualifications heading.

By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

Development prospect range of pay: $30.49 to $36.07 per hour (subject to review*). The group level and salary range are preliminary and will be confirmed following completion of the formal job evaluation review, in accordance with the City’s salary administration procedures. For those providing a French language resume, please also include an English version.

If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager. For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.

📌 Fleet Services Administration Clerk (Greater Sudbury)
🏢 City of Greater Sudbury
📍 Greater Sudbury