This role offers the right candidate the opportunity to manage the day-to-day operations of a small Regina office supporting approximately 15 investment and accounting professionals in a close-knit, collaborative and fast-paced environment.

The position is expected to be approximately 18–25 hours per week, with the specific schedule established based on PFM’s operational needs and the successful candidate’s availability. The role takes direction from multiple members of the senior management team and provides administrative support across the organization.

Key administration responsibilities include managing incoming and outgoing mail and courier packages; greeting and assisting visitors, callers and event attendees; maintaining an organized, professional and well-stocked office; organizing and maintaining files and records; and assisting with the preparation and coordination of Board materials and packages.

As the Office Coordinator & Receptionist, you will support the growth and success of PFM Capital by supporting the work of its professionals and managing their office space. The is an in-office role based in Regina and will occasionally require running errands or attending company events (2-4 times per year).

Key Responsibilities

- Maintain a well-organized and tidy office
- Order supplies as needed or requested
- Ensure the office is well-stocked with supplies and that meeting spaces are prepared for clients when needed
- Answer the phone and direct calls as needed
- Receive incoming mail and packages & manage outgoing mail and packages




- Help organize staff functions such as team building events
- Help support staff in organizing client events and attend as on-site support (2-3 per year)
- Manage PFM’s vendors
- Help consolidate, finalize and distribute Board and Committee documents
- Manage the meeting schedules for PFM’s external Boards and Committees

About You

- You are a personable, professional and well-organized and enjoy interacting with people
- You have experience in office management, reception, or a similar administrative role
- You enjoy and take pride in maintaining an organized, welcoming and professional office environment
- You enjoy being helpful to others and are comfortable supporting and taking direction from multiple team members
- You are dependable, attentive to detail and willing to take initiative of day-to-day office needs
- You proactively recognize opportunities to improve organization and take ownership of completing the work with minimal oversight
- You have working experience with Microsoft Excel, Word, and PowerPoint
- Experience with CRM software, social media, event coordination, or digital communications would be considered an asset




- You have at least 3 years of work experience in a similar role

Details This is a part time position located in Regina, Saskatchewan, and includes occasional errands outside the office and 2-4 annual events that may require off-hours commitments but are scheduled well in advance.

PFM offers a competitive compensation package that includes bonus potential, comprehensive health and dental benefits, a pension plan, and employee investment opportunities.

We are committed to supporting the professional growth of our team members through continuing education, professional development funding, and opportunities to build industry knowledge and expertise.

In addition to our compensation package, PFM offers a collaborative and engaging workplace culture that includes:

- An on-site fitness facility
- Employee-led charitable giving through the PFM Community Impact Fund
- Team-building and social activities throughout the year
- An annual destination staff retreat
- Opportunities to participate in community initiatives and volunteer activities

At PFM, we believe in investing in our employees, fostering professional growth, and creating a workplace where people can build rewarding and meaningful careers. Pay: $22.00-$28.00 per hour

Expected hours: 18.0 – 25.0 per week

Application question(s)

- Are you legally authorized to work in Canada?
- How many hours per week are you seeking and what is your schedule availability?
- Why are you interested in this position?

Work Location: In person

📌 Office Coordinator & Receptionist (Regina)
🏢 PFM Capital
📍 Regina