Position: Programming and Events Specialist

Location: London, ON

Position Type: Full-time, 3 year renewable contract.

Status: This posting is for an existing vacancy.

Hiring Range: $57,594 - $72,018

Application Deadline: Friday, September 25, 2026, at 11:59 PM EST

About Ivey Business School:

We acknowledge that Ivey Business School is located on the traditional lands of the Anishinaabek, Haudenosaunee and the Lūnaapéewak, on lands connected with the Dish with One Spoon Covenant Wampum between the Anishinaabeg and Haudenosaunee and the London Township and Sombra Treaties of 1796.

With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers. We acknowledge historical and ongoing injustices that Indigenous Peoples (First Nations, Métis and Inuit) endure in Canada, and we accept responsibility as a public institution to contribute toward revealing and correcting miseducation as well as renewing respectful relationships with Indigenous communities through our teaching, research and community service.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning.

Ivey’s Lawrence National Centre for Policy and Management (LNC) bridges the gap between academia, business, and government to advocate for sound policy. The Centre’s work focuses on policy issues within the pillars of digital, trade, and supporting social infrastructure to unlock Canadian competitive advantage and generate sustained, inclusive growth. The LNC advances this mission through rigorous, evidence-based research, the publication of thought leadership and policy reports, and the convening of senior leaders from industry, government, and academia through roundtables, conferences, and executive dialogues that translate ideas into actionable policy recommendations.

As the Programming and Events Specialist, you will be at the forefront of the LNC, contributing to our mission of bridging academia, business and government to advance sound public policy and unlock Canadian competitiveness. In this pivotal role, you will: lead the design, coordination, and execution of a growing portfolio of programming, including roundtables, conferences, speaker series, executive dialogues, and signature events while working collaboratively with the LNC team, the Scotiabank Digital Banking Lab, Ivey Faculty, students, and cross-functional departments across the School to drive stakeholder engagement, elevate the Centre’s public profile, and deliver seamless, high-impact experiences for senior leaders from industry, government, and academia.

1. Programming, Events and Engagement Coordination

- Lead the end-to-end coordination and execution of the LNC’s programming portfolio, including roundtables, conferences, speaker series, executive dialogues, workshops, and signature events such as those tied to the Centre’s 25th anniversary in 2027.
- Manage event logistics from concept through delivery, including venue selection, vendor management, catering, audio-visual and hybrid/virtual platform setup, run-of-show development, and in office execution.




- Develop and maintain event project plans, timelines, and budgets, proactively identifying risks and recommending solutions to ensure events are delivered on time, on budget, and to a high standard.

2. Operations and Administrative Support

- Provide operational support to the LNC team, including coordination, meeting scheduling, agenda preparation, and follow-up on action items for internal and external meetings.
- Process invoices, expense reports, purchase orders, and reimbursements in accordance with Ivey and Western financial policies, and support budget tracking across programming and operational lines.
- Maintain organized digital records, shared drives, contact databases, and mailing lists to support institutional knowledge and continuity.
- Coordinate procurement, office logistics, and vendor onboarding as required for Centre operations.

3. Student and Contract Support

- Coordinate the recruitment, onboarding, scheduling, and day-to-day supervision of student research assistants, event volunteers, and work-study students supporting LNC activities.
- Serve as the primary point of contact for student Research Assistants (RA), providing guidance, prioritizing assignments, and ensuring quality and timely completion of deliverables.
- Support the administration of contracts for external contributors, policy fellows, and vendors, including tracking deliverables, timelines, and payments in coordination with the Centre Manager and Ivey’s finance and procurement teams.
- Maintain records of student and contractor engagements to support reporting renewals and audit requirements.

4. Communications and Content Coordination Support

- Coordinate the production and distribution of LNC communications, including newsletters, event promotions, website updates, and social media content, working closely with the LNC’s Policy and Communications Specialist.
- Draft communications materials such as event invitations, speaker bios, program agendas, briefing notes, and post-event summaries, ensuring alignment with the LNC’s voice and Ivey’s brand standards.
- Support the packaging and dissemination of LNC research outputs, policy reports, and thought leadership pieces to key stakeholder audiences.

5. Stakeholder and Team Coordination

- Serve as a professional and responsive point of contact for LNC stakeholders, including senior industry, government, and academic partners, faculty, students, and cross-functional Ivey and Western colleagues.
- Support collaboration with the LNC, Lab and other Ivey research centres on joint programming and initiatives where mandates overlap.
- Contribute to team meetings, planning sessions, and strategic discussions, offering insights drawn from programming, stakeholder, and operational activities.

Education & Experience

- Undergraduate degree or college diploma in a relevant discipline such as business, communications, public administration, political science, hospitality and event management, product coordination or a related filed.
- 2+ years of experience in event coordination, program administration,



office administration, project coordination or a related support role.
- Experience in a university, non-profit, public policy, research, advancement, events or professional services environment is an asset.
- Demonstrated experience managing multiple concurrent events or projects from planning through execution, including logistics, vendor coordination, and on-site delivery.
- Experience working with senior stakeholders (e.g., executives, government officials, faculty, or board level audiences).
- Experience supporting communications activities such as newsletters, social media, website content, or event promotion, is an asset.
- This position requires travel which depends on the number of events or stakeholder engagements organized by the Centre in Toronto or other cities.

Skills & Abilities

- Exceptional organizational and project management skills, with a proven ability to manage competing priorities, meet tight deadlines, and maintain attention to detail across multiple simultaneous initiatives.
- Strong attention to detail and accuracy in tracking information, maintaining records, preparing materials and following administrative processes.
- Interest in or awareness of Canadian public policy, business, or economic issues is considered an asset, and genuine curiosity for the LNC’s mission is welcomed.

What We Offer:

- Generous benefits package with employer-paid premiums, including a comprehensive Health and Dental Plan, Health Care Spending Account, short- and long-term disability programs, no waiting period required.
- Enhanced mental health benefits coverage and resources. Life and AD&D; insurance for you and your family. Out-of-country travel insurance. Employee and Family Assistance Program. Pregnancy and Parental top-up leave program.
- A generous group retirement savings plan with 7.5% employer contributions.
- Vacation starting at 15 days per year plus 2 paid Ivey Personal Days.

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation

Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at [email protected] to notify us of any needs related to completing the job application, and/or throughout the recruitment process.

AI-supported tools may be used in parts of the selection process to help evaluate applications; however, our HR system itself does not include any AI functionality. All hiring decisions are made by people.

Application:

If you're excited about joining Canada's leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

*Please note only selected candidates will be contacted.

📌 Programming & Events Specialist (London)
🏢 Ivey Business School at Western University
📍 London