Project Controls and Workforce Coordinator (Kitimat, BC)

A B O U T B RO CK : T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r i a l s p e c i a l t y s e r v i c e s t o c l i e n t s a r o u n d t h e w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p er a t i n g u n i t s i n C a n a d a , t h e U n i t e d S t a t e s , a n d L a t i n A m e r i c a . W i t h t h e C a n a d i a n h e a d o f f i c e i n N i s k u , t h e c o m p a n y s u p p o r t s r out i n e m ai nt e n a n c e , t u r n a r o u n d s , a n d i n d u s t r i a l c a p i t a l p r o j e c t s b y p r o v i d i n g s e r v i c e s i n c l u d i n g s c a f f o l d i n g a n d w o r k a c c e s s , i n s u l i t a n , f i r e p r o o f i n g , a n d a s b e s t o s a b a n t e m e n t , f or g e n e r a l m a i n t e n a n c e , c o n s t r u c t i o n , t u r n a r o u n d s , a n d s h u t d o w n s t o w e s t e r n Ca n a d i an p r o du c e r s .

S U M M A R Y:

T h e P r o j e c t C o n t r o l s & W o r k f o r c e C o o r d i n a t o r i s r e s p o n s i b l e f o r p r o j e c t f i n a n c i a l a d m i n i s t r a t i o n , t i m e e n t r y, b i l l i n g, r e p o r t i n g, w o r k f o r c e l o g i s t i c s, a n d o n b o a r d i n g c o o r d i n a t i o n. T h i s r o l e s u p p o r t s p r o j e c t c o n t r o l s, a c c o u n t i n g, o p e r a t i o n s, a n d f i e l d e x e c u t i o n t e a m s b y e n s u r i n g a c c u r a t e p r o j e c t r e p o r t i n g, w o r k f o r c e m o b i l i z a t i o n, a n d e f f i c i e n t p r o j e c t a d m i n i s t r a t i o n.

E S S E N T I A L F U N C T I O N S :

- Manage employee time entry for accurate and timely weekly payroll processing.
- Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
- Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
- Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
- Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
- Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
- Coordinate all travel and logistics arrangements for project personnel, including flights, accommodations, camp bookings, ground transportation, and rotational scheduling.
- Manage employee onboarding and mobilization requirements, ensuring all pre-access documentation, certifications, orientations,



and site-specific training requirements are completed prior to deployment.
- Maintain workforce tracking reports for employee rotations, travel schedules, camp occupancy, and site assignments.
- Act as the primary liaison between project management, site supervision, camp providers, travel agencies, and employees regarding mobilization and demobilization activities.
- Coordinate crew changes and rotational schedules to ensure uninterrupted project staffing levels and efficient workforce deployment.
- Monitor employee compliance requirements, including safety certifications, site access requirements, drug and alcohol testing, and client-specific onboarding requirements.
- Assist Human Resources and Operations with workforce planning, recruitment logistics, and new hire onboarding activities.
- Prepare and distribute mobilization packages, travel itineraries, camp information, and site orientation materials.
- Track and reconcile travel, accommodation, and camp costs while ensuring compliance with project budgets and company policies.
- Support emergency travel changes and workforce logistics issues as required.

M I N I M U M R E Q U I R E M E N T S :

- 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.
- Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
- Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
- Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.
- Experience or training in SAP or similar ERP systems is highly desirable.
- Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
- Ability to thrive in a fast-paced work workplace and collaborate with team members as needed.
- Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.

O T H E R F U N C TI O N S / S U C C E S S F A C T O R S :

- Adm i n i s t r ati on a n d M a n a g e m e n t -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e n t p r i n c i p l e s i n v o l v e d i n s t r a g i c p l a n n i n g ,



r e s o u r ce all o c a t i o n , h u m a n r e s o u r c e s m o d e l i n g, l e a d e r s h i p t e c h n i q u e , p r o d u c t i o n m e t h o d s , a n d c o o r d i n a t i o n of p e o p l e a n d r e s o u r c e s .
- Public S a fe t y and Se c u r ity -- K no w l e d g e o f r e l e v a n t e q u i p m e n t, p o l i c i e s, p r o c e d u r e s, a n d s t r a t e g i e s t o p r o m o t e e f f e c i t e l o c a l, s t a t e, or nati o n a l s e c u r i t y o p e r a t i o n s f or t h e p r o t e c t o f p e o p l e , d a t a , p r o p e r t y , a n d i n s t i t u t i o n s .
- Coordination -- A d j u s t i n g a c t i o n s i n r e l a t i o n t o o t h e r s ' a c t i o n s .
- Judgement and Decision Making -- C o n s i d e r i n g t h e r e l a t i v e c o s t s a n d b e n e f i t s o f p o t e n i a l a c t i o n s t o c h o o s e t h e m o s t a p p r o p i a t e o n e .
- Critical Thinking -- U s i n g l o g i c a n d r e a s o n i n g t o i d e n t i f y t h e s t r e n g t h s a n d w e a k e n s e s o f a l t e r n a t i v e s o l u t i o n s , c o n c l u s i o n s r o p p e r a c h e s t o p r o b l e m s .
- Time Management -- M a n a g i n g o n e ' s o w n t i m e a n d t h e t i m e o f o t h e r s .
- Mathematics -- U s i n g m a t h e m a t i c s t o s o l v e p r o b l e m s .
- Active Learning -- U n d e r s t a n d i n g t h e i m p l i c a t i o n s o f n e w i n f o r m a t i o n f o r b o t h c u r r e n t a n d f u t u r e p r o b l e m - s o l v i n g a n d d e c i s i o n - m a k i n g .
- Monitoring -- M o n i t o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e l f , o t h e r i n d i v i d u a l s , o r o r g a n i z a t i o n s to m a k e i m p r o v e m e n t s or t a k e c o r r e c t i v e a c t i o n .
- Reading Comprehension -- U n d e r s t a n d i n g w r i t t e n s e n t e n c e s a n d p a r a g r a p h s i n w o r k r e l a t e d d o c u m e n t s .
- Oral Expression -- T h e a b i l i t y t o c o m m u n i c a t e i n f o r m a t i o n a n d i d e a s i n s p e a k i n g s o o t h e r s w i l l u n d e r s t a n d .
- Oral Comprehension -- T h e a b i l i t y t o l i s t e n t o a n d u n d e r s t a n d i n f o r m a t i o n a n d i d e a s p r e s e n t e d t h r o u g h s p o k e n w o r d s a n d s e n t e n c e s .
- Written Comprehension -- T h e a b i l i t y t o r e a d a n d u n d e r s t a n d i n f o r m a t i o n a n d i d e a s p r e s e n t e d i n w r i t i n g .
- Written Expression -- T h e a b i l i t y t o c o m m u n i c a t e i n f o r m a t i o n a n d i d e a s i n w r i t i n g s o o t h e r s w i l l u n d e r s t a n d .

📌 Project Controls and Workforce Coordinator (Kitimat)
🏢 Brock Canada Industrial
📍 Kitimat