Join one of Canada's fastest-growing universities as our Executive Administrative Assistant , where you will play a key role in supporting executive leadership and driving the effective execution of the university's strategic goals. As the Executive Administrative Assistant, you will support the Executive Administrative Manager in delivering high-level administrative and operational support to senior executives, including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and Growth.

Executive Administrative Assistant Type: Full-Time, Permanent Executive Administration Executive Administrative Manager Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic excellence. By joining IBU, you will have the prospect to work closely with senior leaders, support high-impact initiatives, and contribute directly to the success and growth of a dynamic and evolving institution. Support the Executive Administrative Manager in providing high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.

Prepare, edit, and organize executive documents, presentations, reports, and meeting materials. Provide project coordination support for strategic initiatives by tracking timelines, monitoring action items,



and following up on deliverables. Maintain confidential records, support stakeholders and visitors, and uphold the highest standards of professionalism, discretion, and customer service.

This is a hybrid role based in Toronto, requiring in-person attendance as needed, including weekdays, evenings, and occasional Saturdays. Bachelor's degree or equivalent experience in Business Administration, Communications, or related field. ~5+ years of experience supporting C-suite and other senior executive-level management. ~ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in PowerPoint and Excel. ~ Experience in project management and handling complex schedules and logistics. ~ 100% employer-paid extended Health & Dental benefits ~24/7 access to an Employee and Family Assistance Program (EFAP) and virtual healthcare services ~ Life, Accidental Death & Dismemberment (AD&D;), and Long-Term Disability insurance ~ Competitive paid time off, starting at three weeks ~ Access to preferred corporate membership rates with GoodLife Fitness ~ Engaging employee appreciation and community-building events We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We may use AI tools to support certain stages of the hiring process and do not replace human judgment.

📌 Senior Executive Assistant - Administration - Full Time (Toronto)
🏢 International Business University
📍 Toronto