Company OverviewPhantom Logistics is a full-service trucking and transportation company based in Bolton, Ontario, proudly serving the Greater Toronto Area and beyond. Since our inception, we have grown into a trusted logistics partner for local and national clients, offering a comprehensive range of freight solutions including long-haul, expedited, flatbed, and refrigerated (cold chain) trucking services.Our modern, well-maintained fleet and experienced team of drivers and dispatch professionals allow us to deliver secure, on-time service across every load we carry. As we continue to expand our operations, we are looking for an organized and dependable Administrative Assistant to support our growing dispatch, compliance, and office operations team.Position DetailsBusiness Operating Name: Bajwa Hauling Inc. O/A Phantom LogisticsBusiness Address: 365 Healey Rd, Unit 19, Bolton, ON L7E 5C1Position Title: Administrative Assistant (NOC 13110)Location of Work: Bolton, OntarioTerms of Employment: Permanent, Full-Time. Must be flexible to work alternative Saturdays.Wage: $28.00 per hourAnticipated Start Date: As soon as possible following selectionDuties and ResponsibilitiesCoordinate and schedule dispatch, driver, and delivery paperwork, including bills of lading, trip logs, and load confirmationsAnswer and direct incoming calls and emails from carriers, shippers, drivers, and clients regarding freight and delivery statusPrepare, format, and proofread correspondence, quotes, contracts, and internal memos related to trucking and logistics operationsOpen, sort, and distribute incoming mail, courier packages,



and freight documentation to the appropriate departmentsMaintain and update filing systems (electronic and hard copy) for driver records, vehicle safety inspections, IFTA/fuel tax documents, and compliance filesSchedule appointments, meetings, and dispatch check-ins for management and operations staffOrder office supplies and monitor inventory of administrative and safety documentation materialsAssist with data entry into the transportation management system (TMS) for load tracking, invoicing, and customer recordsPrepare invoices, purchase orders, and expense reports; liaise with accounting on billing discrepanciesSet up and maintain office equipment, supervise clerical staff as needed, and establish administrative work proceduresGreet visitors, vendors, and drivers at the office and direct them to the appropriate personnelCompile data, statistics, and reports on delivery performance, fuel usage, and fleet activity as requested by managementAssist with onboarding documentation for new drivers and administrative hiresSkill RequirementsEducation: High School DiplomaExperience: Minimum 2 years of work experiemunce in a similar administrative role (experience in the trucking, transportation, or logistics sector is an asset)Strong verbal and written communication skillsProficiency with Microsoft Office (Word, Excel, Outlook) and general office equipmentAbility to multi-task and stay organized in a quick-paced dispatch/office environmentPhantom Logistics is an equal opportunity employer. We thank all applicants for their interest; only those selected foran interview will be contacted.#J-18808-Ljbffr

📌 Administrative Assistant (Melancthon)
🏢 Phantom Logistics
📍 Melancthon