Mainland Masonry is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support across various office functions, ensuring smooth daily operations. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple tasks efficiently.
Duties
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing systems and organize documents to ensure easy retrieval and compliance
Provide customer support via phone, email, and in person, addressing inquiries promptly and professionally
Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
Proofread documents for accuracy and clarity before distribution
Coordinate administrative tasks such as copying, scanning, and preparing reports as needed
Requirements
Proven clerical or administrative experience in an office setting
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
and Google Workspace tools
Robust computer skills with the ability to learn new software quickly
Experience with QuickBooks or bookkeeping is preferred
Excellent organizational skills with attention to detail
Solid typing skills and proficiency in data entry and proofreading
Knowledge of multi-line phone systems and valuable phone etiquette
Ability to handle multiple tasks simultaneously while maintaining professionalism and accuracy
High school diploma or equivalent; additional administrative training or certification is a plus
Masonry or experience in construction is an asset
Job can be hybrid with some time in office and home/may need to complete errands as needed
SEEKING SOMEONE WITH CONSTRUCTION EXPERIENCE please do not apply if you have not worked in the construction industry
Job Types: Full-time, Permanent Pay: $28.00-$30.00 per hour