Job Summary
We are seeking a highly organized and proactive Office Coordinator to oversee daily administrative operations within our office environment. The ideal candidate will possess strong communication and organizational skills, with experience in supervising teams, managing vendor relationships, and handling various clerical tasks. This role is essential in ensuring smooth office functions, supporting team management, and maintaining productive workflow across departments.

Responsibilities
Oversee front desk operations, including multi-line phone systems and visitor management
Supervise administrative staff and coordinate team activities to ensure productivity
Manage bookkeeping tasks using QuickBooks, including invoicing and expense tracking
Handle human resources functions such as onboarding, training & development, and employee records management
Process payroll accurately and timely
Maintain organized filing systems for documents, records, and vendor information
Manage vendor relationships and coordinate procurement of office supplies and services
Assist with budgeting processes and monitor departmental expenses
Ensure proper phone etiquette and skilled communication with clients, vendors, and staff




Support administrative projects, including scheduling meetings, preparing reports, and coordinating events

Experience
Proven supervisory experience in an office setting or administrative team management
Strong proficiency with QuickBooks and general bookkeeping practices
Prior experience in front desk operations or multi-line phone systems management
Background in human resources, payroll processing, or clerical support preferred
Demonstrated organizational skills with the ability to manage multiple tasks efficiently
Excellent communication skills, both verbal and written
Experience in vendor management and office supply procurement
Familiarity with office software such as MS Office Suite (Word, Excel, Outlook)
Ability to handle confidential information discreetly and professionally

This position offers an prospect to be a key contributor to our office operations while developing your skills in team management, administrative processes, and business support functions.

Pay: $18.30-$20.00 per hour

Perks:
On-site parking

Work Location: In person

📌 Office Coordinator Mississauga
🏢 NATIONAL ELECTRICAL SERVICES
📍 Mississauga