We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups.
What a Typical Day Looks Like You’ll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes.
Key Responsibilities Fleet & Vehicle Management Coordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by city
Manage vehicle check-in/check-out processes with accurate tracking and documentation
Monitor vehicle utilization and minimize downtime
Arrange, inspect, and monitor tire conditions, including seasonal tire changes
Maintain detailed maintenance records, inspection reports, invoices, and service documentation
Asset: Familiarity with semi-trucks and heavy-duty vehicle maintenance
Safety & Compliance Conduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readiness
Ensure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulations
Maintain current vehicle licenses, registrations, permits, and insurance documentation
Oversee in-vehicle camera systems (installation, configuration, functionality) to support safety and compliance
Proactively identify and address safety risks, vehicle issues, compliance gaps, and risk-related concerns
Driver Support & Coordination Build strong working relationships with drivers and maintain open communication on vehicle/safety concerns
Assist with recruiting, onboarding,



training, and evaluating drivers
Monitor driver performance, safety records, and incident reports
Respond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impact
Use fleet management software, GPS tracking, and telematics systems
Monitor and track GPS systems
Ensure accurate data entry and reporting for fleet and safety operations
Insurance & Risk Management Work with insurance providers to manage claims, incidents, and required documentation
Support investigations and follow-up actions related to accidents or incidents
Qualifications High school diploma or equivalent
1-3 years of experience in fleet management or a similar role
Familiarity with fleet management software, GPS, and telematics systems
Strong organizational skills and ability to manage multiple vehicles across locations
Calm under pressure with solid problem-solving instincts
Clear communicator with drivers, mechanics, and insurance providers
Valid driver's license with a clean driving record
Market-competitive salary ($45,000-$60,000), based on experience
Performance-based bonuses
Health, dental, and vision insurance
Retirement savings plan with company match
Paid time off and holidays
If you're ready to bring structure, urgency, and accountability to a fleet operation--and you take pride in keeping vehicles safe and drivers supported--we'd like to hear from you.
Qualifications Behaviors Required Thought Provoking : Capable of making others think deeply on a subject
Team Player : Works well as a member of a group
Leader : Inspires teammates to follow them
Dedicated : Devoted at task or purpose with loyalty or integrity
Motivations Required Self-Starter : Inspired to perform without outside help
Goal Completion : Inspired to perform well by the completion of tasks
Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success…

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📌 Fleet Coordinator (Alberta)
🏢 GreenFox
📍 Alberta