The Executive Assistant to the CHRO provides high-quality administrative and organizational support to the Chief Human Resources Officer. This role ensures productive management of the CHRO’s time, travel, meetings, communications, and administrative activities
The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining absolute confidentiality. Success in this role comes from creating a seamless operating environment that enables the CHRO and the HR Leadership team to focus on strategic leadership and business priorities
Manage and maintain the CHRO’s complex and dynamic calendar
Coordinate meetings across multiple time zones with internal and external stakeholders
Schedule executive leadership meetings, one-on-ones, recurring business reviews, and strategic planning sessions
Resolve scheduling conflicts and prioritize competing requests
Coordinate meeting logistics including conference rooms, technology, catering, virtual meeting links, agendas, and materials
Monitor calendar changes and communicate updates to stakeholders in a timely manner
Prepare and organize executive briefing materials, presentations, and supporting documentation
Arrange domestic and international travel for the CHRO
Coordinate flights, accommodations, ground transportation, and detailed travel itineraries
Anticipate and manage travel disruptions and itinerary changes
Register the CHRO for conferences, leadership events, and external engagements
Prepare and submit expense reports and reconcile corporate credit card transactions




Ensure compliance with travel and expense policies while maintaining accurate records and documentation
Manage incoming correspondence, requests, and key deliverables
Maintain distribution lists, contact information, and electronic filing systems
Provide calendar and travel support to HR Leadership Team members as needed
Coordinate leadership meetings, offsites, recognition events, and team activities
Support vendor administration, invoice processing, purchase requests, and contract routing
Handle highly sensitive employee, executive, compensation, and organizational information with absolute confidentiality
Exercise sound judgment and discretion in all interactions and communications
Act as a professional and trusted point of contact for internal and external stakeholders
Build strong partnerships with Executive Assistants and business leaders across the organization
Deliver exceptional customer service with responsiveness, professionalism, and attention to detail
Strong attention to detailAbility to manage competing priorities and frequent interruptionsExcellent written and verbal communication skillsProfessional judgment and discretionAdvanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel)Experience supporting CHRO or other C-suite executives preferredExceptional organizational and time management skills5-10 years of Executive Assistant experience supporting senior executivesExperience in a large, global organization preferredDemonstrated experience handling confidential informationStrong problem-solving and coordination skills

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📌 Senior Executive Assistant (Ontario)
🏢 opentext
📍 Ontario