Run the front office for a growing GTA construction company, with a genuine path into HR. Oakville, ON, in-office. $55K-$65K/year.

07th September, 2026
OFFICE COORDINATOR

Location: Oakville, ON (fully in-office)

Type of Employment: Full-Time, Permanent

Salary: $55,000 - $65,000 per year

About Our Client

Our client is an established general contractor, design-builder, and construction manager delivering commercial construction projects across the GTA. Known for quality work and a relationship-first approach, they run a small, high-energy, close-knit head office team where people are trusted to own their roles and grow with the business.

About the Role

The Office Coordinator is the first face of the business — seated at the front of the office, greeting clients, visitors, and candidates, and setting the tone for the day. Beyond reception, this is a genuine coordination role: you'll be the connective tissue between the head office, external consultants, and project sites, keeping the day-to-day running smoothly.

Reporting to the HR Manager,the role also offers a explicit pathway into HR for the right person — over time, responsibilities can grow to include training coordination, appraisal support, and involvement in recruitment.

Key Responsibilities

Open the office each morning and own the daily routines that keep the workplace running consistently and professionally

Serve as first point of contact at reception — welcoming clients, visitors, and interview candidates in a warm, polished manner

Act as liaison between the office and external service providers,



including IT consultants and health and safety consultants

Coordinate staff training, including health and safety training and training records

Support fleet administration and coordination

Manage office services and vendors (telephone lines, supplies, and general facilities needs)

Provide coordination support to site superintendents across multiple project sites and site trailers

General office administration, correspondence, and meeting support

Assist with HR-related tasks as capacity and interest allow, such as onboarding, annual appraisal administration, and (for candidates with an HR background) pre-screening of applicants

About You

Approximately 5+ years of office coordination or administration experience

A natural coordinator — highly organized, proactive, and comfortable juggling requests across teams and locations

Excellent communicator, both in person and over email, with a presentable, approachable front-of-office presence

Exposure to the construction industry is an asset but not required — the environment is straightforward to pick up

HR education or exposure is a strong asset and opens the door to expanded responsibilities

Proficient with Microsoft Office

A self-starter who thrives on a small, high-energy team

Compensation & Work Model
$55,000 - $65,000 per year, based on experience. This is a fully in-office role.

Location & Travel
Based in Oakville, ON. The role includes coordination support across the organization's project sites.

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📌 Office Coordinator (Ontario)
🏢 Tappwfs
📍 Ontario